Culture & Office Operations Coordinator

ExaCare AI; New York (NY); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Flexible PTO

Health coverage

HSA

Startup culture

Employee discounts

Job summary

exacare ai is seeking an Office Coordinator to support our New York City team. You will oversee day-to-day office operations, manage the WeWork space, and help create culture-building events as we grow our team over the next year.

This is an in-office role 4 days per week. You will own event planning for the NYC office, manage internal communications about upcoming events, maintain a welcoming office environment, and survey the team on preferences.

Qualifications

• 1-2 years of assistant/office coordination or other operational experience in a fast paced environment.
• Stellar organizational skills - you juggle many moving parts without dropping the ball.
• You thrive in an ambiguous environment and love building structure.
• Clear, empathetic communication style that builds trust with colleagues.

Responsibilities

• Own the planning and coordination of monthly socials for the New York office team.
• Send internal communications about upcoming events to build excitement and keep the team in the loop.
• Decorate and maintain a welcoming office environment for daily culture (not just events).
• Survey the team periodically on event preferences and interests.
• Be the first point of contact for office-related questions and requests.
• Order and stock office supplies, ensuring workspaces are always well-equipped.
• Lead the snack program, keeping the team fueled and spaces replenished.
• Provide front-of-office support, welcoming guests and candidates.
• Communicate office updates across the Vancouver, New York, and Toronto offices.
• Keep the office organized, stocked, and running smoothly day to day.
• Coordinate deliveries with the Toronto office and manage outgoing mail/shipments.

Skills

Office coordination

Event planning

Communication

Organizational skills

Startup experience

Job description

exacare ai is seeking an Office Coordinator to support our New York City team. You will oversee day-to-day office operations, manage the WeWork space, and help create culture-building events as we grow our team over the next year.

This is an in-office role 4 days per week. You will own event planning for the NYC office, manage internal communications about upcoming events, maintain a welcoming office environment, and survey the team on preferences.