Culture & Office Operations Coordinator

KRESS Employment Screening Inc.; Houston (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

401(k) plan with company matching

Job summary

KRESS Employment Screening Inc. is a Houston-based background screening company that partners with employers to provide accurate and compliant screening services. The role blends office administration, billing, and front-office duties to keep our operations running smoothly.

You will manage invoices, payments, and vendor interactions while supporting culture events and client communications. This on-site position offers growth opportunities and hands-on QuickBooks training.

Qualifications

• 2+ years in office administration, bookkeeping, billing, accounts receivable or payable, or a similar role.
• Hands-on experience entering invoices or expenses in accounting software.
• Working comfort with Excel or Google Sheets.
• Strong spoken and written communication skills.
• Ability to work on site in our Houston office every day.

Responsibilities

• Plan the annual celebration calendar and events.
• Design on-budget event ideas and execute them.
• Create invitations, signage, and materials with a polished design.
• Source and manage vendors for printing, catering, gifts, and supplies.
• Support the employee recognition program.
• Prepare invoices and upload them into QuickBooks Online monthly.
• Track payments and follow up on past-due accounts by email and phone.
• Place accounts on hold when past due and restore after payment.
• Keep up-to-date notes on client accounts you follow up with.
• Enter vendor bills and expenses into QuickBooks Online with correct coding.
• Process payments and prepare bank deposits.
• Answer and route incoming calls in a friendly, professional manner.
• Sort incoming mail and route to the right teams.
• Keep the office and spaces clean and welcoming.
• Track supply levels and place orders before stock runs out.
• Lead projects from brief to completion.

Skills

Office administration

Bookkeeping

Billing

Accounts receivable

Accounts payable

Excel

Google Sheets

Communication skills

Tools

QuickBooks Online

Excel

Google Sheets

Job description

KRESS Employment Screening Inc. is a Houston-based background screening company that partners with employers to provide accurate and compliant screening services. The role blends office administration, billing, and front-office duties to keep our operations running smoothly.

You will manage invoices, payments, and vendor interactions while supporting culture events and client communications. This on-site position offers growth opportunities and hands-on QuickBooks training.