Office Operations & Culture Coordinator

KRESS Employment Screening Inc.; Houston (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

401(k) plan with company matching

Job summary

KRESS Employment Screening Inc. is a Houston-based background screening company that partners with employers to provide accurate and compliant screening services. The role blends office administration, billing, and front-office duties to keep our operations running smoothly.

You will manage invoices, payments, and vendor interactions while supporting culture events and client communications. This on-site position offers growth opportunities and hands-on QuickBooks training.

Qualifications

• 2+ years in office administration, bookkeeping, billing, accounts receivable or payable, or a similar role.
• Hands-on experience entering invoices or expenses in accounting software.
• Working comfort with Excel or Google Sheets.
• Strong spoken and written communication skills.
• Ability to work on site in our Houston office every day.

Responsibilities

• Plan the annual celebration calendar and events.
• Design on-budget event ideas and execute them.
• Create invitations, signage, and materials with a polished design.
• Source and manage vendors for printing, catering, gifts, and supplies.
• Support the employee recognition program.
• Prepare invoices and upload them into QuickBooks Online monthly.
• Track payments and follow up on past-due accounts by email and phone.
• Place accounts on hold when past due and restore after payment.
• Keep up-to-date notes on client accounts you follow up with.
• Enter vendor bills and expenses into QuickBooks Online with correct coding.
• Process payments and prepare bank deposits.
• Answer and route incoming calls in a friendly, professional manner.
• Sort incoming mail and route to the right teams.
• Keep the office and spaces clean and welcoming.
• Track supply levels and place orders before stock runs out.
• Lead projects from brief to completion.

Skills

Office administration

Bookkeeping

Billing

Accounts receivable

Accounts payable

Excel

Google Sheets

Communication skills

Tools

QuickBooks Online

Excel

Google Sheets

Job description

Houston, United States | Posted on 09/25/2026

KRESS Employment Screening is a trusted, full-service partner in employment screening, helping businesses hire with confidence. We offer background checks, drug testing, resume verification, and compliance services tailored to each employer's needs.

That same commitment extends to our own team. At KRESS, you're never just another name in a large company; your ideas and contributions matter here. We encourage employees to keep learning, solve real problems, and grow beyond the boundaries of their original role.

Job Description

KRESS Employment Screening is a Houston-based background screening company that helps employers make safe, informed hiring decisions. We're a close-knit team that works hard, takes our responsibilities seriously, and makes a point of celebrating each other.

About the role

This role has three parts, and you'll switch between them throughout the week. You'll be the heart of our office culture, a precise and dependable part of our billing process, and the first voice many people hear when they call KRESS.

What you'll own

Culture and celebrations

• Build our annual celebration calendar each January, covering holidays, company milestones, and events like the Super Bowl, Easter, Thanksgiving, and year-end.
  
• Come up with creative, on-budget ideas for each event, then plan and carry them out.
  
• Design and assemble gift baskets for employees and clients.
  
• Create invitations, signage, cards, and other materials with a clean, polished eye for design.
  
• Find and manage vendors for printing, catering, gifts, and supplies.
  
• Support our employee recognition program.
  

Billing and accounts receivable

• Prepare invoices, upload them into QuickBooks Online, and send them to clients on schedule each month.
  
• Track incoming payments and follow up on past-due accounts by email and phone.
  
• Place accounts on hold when they fall past due under company policy, and restore them once they're paid.
  
• Keep clear, up-to-date notes on every client account you follow up with.
  

Accounts payable and payments

• Enter vendor bills and expenses into QuickBooks Online accurately, with the correct coding and supporting documents attached.
  
• Process payments we receive and prepare bank deposits.
  

Front office

• Answer and route incoming calls with a warm, professional manner.
  
• Sort incoming mail and get it to the right teams.
  
• Keep the office and shared spaces clean, organized, and welcoming.
  
• Track supply levels, ask the team what they need and prefer, and place orders before anything runs out.
  

Projects

• Take a project that starts as one sentence ("find us a better printing vendor") and carry it to completion. That means thinking ahead to what's actually needed, not only what was asked.
  

Requirements

Experience and qualifications

Required

• 2+ years in office administration, bookkeeping, billing, accounts receivable or payable, or a similar role.
  
• Hands-on experience entering invoices or expenses in accounting software.
  
• Working comfort with Excel or Google Sheets.
  
• Strong spoken and written communication skills.
  
• Ability to work on site in our Houston office every day.
  

Preferred

• Collections or past-due follow-up experience.
  
• Design tools such as Canva or Adobe Express.
  
• Event, party, or celebration planning experience.
  

We'll train you on: QuickBooks Online (including certification training).

What we offer

• 401(k) plan with 100% company matching up to 6%.