Boston Office Experience & Events Coordinator

Nexamp Inc.; Boston, Northern (MA, KY); Hybrid; USD 43,000 - 50,000; Full time

Benefits offered by this job

401(k) employer-match

Health, dental, and vision insurance

Flexible paid time off

Holiday PTO

Commuter benefits

Cell phone reimbursement

Stock option plan

Job summary

Nexamp is seeking an Office Operations & Events Coordinator to oversee day-to-day Boston office operations, coordinate vendors, and welcome guests. This onsite role ensures the office is inviting, energetic, and well run, supporting the team with a professional and friendly environment.

You will plan events across Nexamp offices, manage related budgets and calendars, and collaborate with senior leadership to drive engagement, onboarding, communications, and celebrations.

Qualifications

• 1-3 years of experience in a customer facing and/or office support role.
• Experience planning and hosting events.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Ability to manage day-to-day office operations, event calendars, budgets, expenses, records, and reporting activities.
• Ability to welcome and assist visitors and team members while creating a positive workplace experience.

Responsibilities

• Oversee day-to-day Boston office operations and maintain a clean, well-stocked, and welcoming workplace.
• Coordinate the ordering of office equipment, supplies, provisions, and snacks, and manage mail and outgoing business shipments.
• Serve as the primary contact for vendors, building management, and service providers; coordinate maintenance requests, track office expenses, maintain operational records, and support reporting activities.
• Manage the visitor system and welcome and assist guests and team members, while supporting senior leadership with on-site team events.
• Identify opportunities to improve office processes and enhance the workplace experience, helping make the Boston office a place people genuinely want to come to.
• Own the cross-office events calendar and plan and execute Boston office events, including holiday parties and milestone celebrations, while supporting events in other cities.

Skills

Customer facing experience

Event planning

Microsoft Office

Office operations

Budget management

Vendor coordination

Job description

Nexamp is seeking an Office Operations & Events Coordinator to oversee day-to-day Boston office operations, coordinate vendors, and welcome guests. This onsite role ensures the office is inviting, energetic, and well run, supporting the team with a professional and friendly environment.

You will plan events across Nexamp offices, manage related budgets and calendars, and collaborate with senior leadership to drive engagement, onboarding, communications, and celebrations.