Boston Office Experience Lead

Nexamp; Boston (MA); On-site; USD 43,000 - 50,000; Full time

Benefits offered by this job

401(k) employer-match

Health, dental, and vision insurance

Flexible paid time off

Commuter benefits

Cell phone reimbursement

Job summary

Nexamp is seeking an Office Operations & Events Coordinator to oversee day-to-day operations and the appearance of our Boston office, coordinate vendors and services, and welcome visitors and team members. You’ll help ensure the office is welcoming, energetic, and well run, and you’ll contribute to events and programs across Nexamp offices.

You’ll report to the Team Member Engagement Lead, build relationships across the organization, and translate ideas into practical programs that strengthen

Qualifications

• 1-3 years of experience working in a customer facing and/or office support role.
• Experience planning and hosting events.
• Proficiency with Microsoft products (Word, Excel, PowerPoint).
• Demonstrated ability to build strong, collaborative relationships with leadership, team members, visitors, vendors, and service providers.
• Ability to manage day-to-day office operations, event calendars, budgets, expenses, records, and reporting activities with organization and attention to detail.
• Ability to welcome and assist visitors and team members while creating a positive workplace experience.
• Ability to research ideas, identify opportunities for improvement, and turn creative concepts into practical programs and activities.
• Office maintenance will sometimes require lifting heavy objects or boxes (up to 25lbs) and building furniture.
• Frequent walking laps around the three-story office to check cleanliness across kitchens, conference rooms and workspaces.
• Commitment to Nexamp's mission and have a passion for solving tomorrow's climate crisis today.

Responsibilities

• Oversee day-to-day Boston office operations and maintain a clean, well-stocked, and welcoming workplace.
• Coordinate the ordering of office equipment, supplies, provisions, and snacks, and manage mail and outgoing business shipments.
• Serve as the primary contact for vendors, building management, and service providers; coordinate maintenance requests, track office expenses, maintain operational records, and support reporting activities.
• Manage the visitor system and welcome and assist guests and team members, while supporting senior leadership with on-site team events.
• Identify opportunities to improve office processes and enhance the workplace experience, helping make the Boston office a place people genuinely want to come to—not simply where they have to work.
• Own the cross-office events calendar, including lunches, coffee carts, happy hours, celebrations, and other activities; plan and execute Boston office events, including holiday parties and milestone celebrations, while supporting events in Chicago, DC, and NY.
• Research, solicit, and implement creative ideas that promote connection, enjoyment, and engagement; track the office events budget, support the annual budget request process, and contribute to engagement initiatives including onboarding, day-one training, data analysis, health and wellness, and communications.

Skills

Customer facing

Event planning

Office operations

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Nexamp is seeking an Office Operations & Events Coordinator to oversee day-to-day operations and the appearance of our Boston office, coordinate vendors and services, and welcome visitors and team members. You’ll help ensure the office is welcoming, energetic, and well run, and you’ll contribute to events and programs across Nexamp offices.

You’ll report to the Team Member Engagement Lead, build relationships across the organization, and translate ideas into practical programs that strengthen