CSB Administrative Assistant (Student) (FWS)

American University; Washington (District of Columbia); On-site; USD 25,000 - 28,000; Part time

Job summary

American University is seeking an undergraduate Administrative Assistant for the Center for Student Belonging. This part-time, non-exempt position supports front desk coverage, calendars, correspondence, and event coordination to enhance the student experience.

Reporting to the Associate Director for Student Equity, Access, and Retention, you will help with office organization, data entry, and confidential record-keeping while collaborating with campus offices to reflect AU's diverse community.

Qualifications

• Open to undergraduate students with Federal Work Study.
• Enrolled in AU degree program for the academic year.
• Experience or interest in campus dialogues/promotions for CDI events.

Responsibilities

• Provide front desk coverage greeting visitors, answering phones, responding to inquiries.
• Assist with program implementation.
• Manage calendars and schedule appointments, meetings, and conference calls.
• Prepare and process correspondence, reports, and presentations.
• Maintain office supplies and inventory.
• Handle mail, packages, and deliveries.
• Assist with filing and document access.
• Data entry and database management.
• Support general administrative tasks including photocopying and scanning.
• Maintain confidentiality and discretion with sensitive information.
• Help with event planning and office activities.

Skills

MS Office

Communication

Organization

Time management

Discretion

Education

Undergraduate student

Federal Work Study eligibility

Tools

Office equipment

Job description

Work Where You Learn: Build Experience, Grow Skills, and Contribute to Your University Community.

This position is available only to enrolled American University students.

Most student positions at American University are eligible to use Federal Work Study (FWS) awards, with a few exceptions. FWS funds cannot be applied to janitorial, construction, partisan or sectarian positions. For information or questions regarding FWS funds, please contact American University's Office of Financial Aid.

Important guidance for current American University employees: American University current employees, including those employed in student positions, must apply through their employee Workday account. If you are a current employee at American University, please log into your employee Workday account and select the Find Jobs report which will take you to our internal career listings. Applying outside of your employee Workday account may cause delays in a hire process.

Department

Student Equity, Access & Retention

Time Type

Part time

FLSA Status

Non-Exempt

Job Description

Summary

The Center is seeking an undergraduate student to serve as the Administrative Assistant within the Center’s portfolio. We are looking for a collaborative team player who is passionate about enhancing the student experience, engaging with campus climate, and building intentional partnerships with campus offices and stakeholders to share stories and experiences that reflect the richness of our diverse community.

This position reports to the Associate Director for Student Equity, Access, and Retention.

The Center for Student Belonging (CSB) serves as a principal leader, resource and support in fostering a campus environment where students feel a profound sense of belonging, connection, and the ability to thrive. Through education, outreach, and advocacy, we create opportunities for students to grow at AU and beyond. CSB envisions an American University where students of all backgrounds and lived experiences feel welcomed, valued, seen, appreciated and fully integrated into the community, fostering an environment where they can realize their full potential.

Essential Functions

• Provide front desk coverage by greeting visitors, answering phones, and responding to inquiries in a timely and professional manner.
• Assist with program implementation.
• Manage calendars and schedule appointments, meetings, and conference calls.
• Prepare and process correspondence, reports, and presentations as needed.
• Maintain office supplies and inventory, ensuring that materials are stocked and readily available.
• Handle incoming and outgoing mail, packages, and deliveries.
• Assist with office organization and filing, ensuring easy access to documents and information.
• Perform data entry, manage databases, and assist with record-keeping.
• Support team with general administrative tasks, including photocopying, scanning, and organizing.
• Maintain confidentiality and handle sensitive information with discretion.
• Help with event planning and office activities as needed.

Position Type/Expected Hours Of Work

• Part-time.
• 10 hours per week.

Salary Range

• $18.40 per hour.

Required Education And Experience

• Open to all undergraduate students with Federal Work Study.
• All students must be enrolled in an American University degree program for the academic year.
• Candidates must have a strong understanding of various AU platforms for planning, advertising, and promoting CDI signature events, as well as experience or interest in facilitating dialogues and programming that foster meaningful engagement within the campus community.
• Proven experience as an administrative assistant or in a related role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment (printers, fax machines, etc.).
• Strong organizational and time-management skills with the ability to multitask.
• Excellent communication skills, both written and verbal.
• Ability to maintain a positive and professional demeanor when interacting with clients, customers, and team members.
• High attention to detail and accuracy in all tasks.
• Discretion in handling confidential information.

Additional Eligibility Qualifications

• This is an in person (non-hybrid) position that can work up to 10 hours a week.
• As a note, there are no tuition benefits available for this position.

Other Details

• This position is available only to enrolled American University students.
• Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
• American University is an E-Verify employer.
• Visit for additional information about American University employment and benefits.

Current American University Employees

Current American University employees (including those employed in student positions) must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.

Contact Us

For more information or assistance with the American University careers site, email [e-mail].

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.