Administrative Assistant (Student)

American University; United States; On-site; USD 23,000 - 32,000; Part time

Job summary

American University’s School of Public Affairs is seeking a part-time Student Administrative Assistant for SPA undergraduate programs. The role focuses on enrollment and retention tracking, data reporting, and supporting communications and events for students.

You will develop professional skills while assisting staff, coordinating materials for events, and contributing to recruitment efforts across the undergraduate programs.

Qualifications

• Currently enrolled as an undergraduate AU-SPA student.
• Good academic standing with a strong GPA.
• Excellent written and verbal communication skills.
• Familiarity with research methodologies and data analysis.
• Strong organizational and time management skills.
• Ability to handle multiple tasks and deadlines.

Responsibilities

• Data Tracking and Administrative Analysis: Assist with data tracking, collection, and reporting related to course enrollments, undergraduate deposits and retention metrics. Compile, organize, and summarize data for reports and presentations. Support research on BA+BS to JD programs in the DC area and peer institutions.
• Administrative Support: Develop content for social media pages, promotional materials, and communications. Create and maintain tracking spreadsheets in Excel; draft emails and other correspondence using MS Office. Provide general support for undergraduate program initiatives.
• Event Support: Organize and coordinate undergraduate recruitment, advising, and student engagement events. Manage registrations, timelines, room setup, and materials; capture photos/videos for marketing materials.

Skills

Written communication

Verbal communication

Data analysis

Time management

Education

Undergraduate student AU-SPA

Tools

Microsoft Excel

Microsoft Office

Job description

Work Where You Learn: Build Experience, Grow Skills, and Contribute to Your University Community. This position is available only to enrolled American University students. Most student positions at American University are eligible to use Federal Work Study (FWS) awards, with a few exceptions. FWS funds cannot be applied to janitorial, construction, partisan or sectarian positions. For information or questions regarding FWS funds, please contact American University's Office of Financial Aid.

Department: School of Public Affairs
Time Type: Part time
FLSA Status: Non-Exempt

Summary

Working under the direction of the Undergraduate Programs Coordinator, the Student Administrative Assistant provides administrative, data tracking, communications, and event support for the School of Public Affairs undergraduate programs. This position assists with enrollment and retention tracking, preparation of reports and communications, maintenance of program records and event materials, support for the undergraduate recruitment and engagement activities, and research projects related to undergraduate academic programs. The student employee will develop professional skills while contributing to the success of SPA students and programs.

Essential Functions

• Data Tracking and Administrative Analysis Assistance
  Assist the Undergraduate Programs Coordinator with data tracking, collection, and reporting related to course enrollments, undergraduate deposits and retention metrics. Assist with compiling, organizing, and summarizing data for reports and presentations. Support research on BA+BS to JD programs within the Washington, DC metropolitan area and peer institutions. Contribute to the preparation and maintenance of undergraduate resource guides, publications, and presentation materials.
• Administrative Support
  Develop content for social media pages, promotional brochures, flyers, and other communication materials for upcoming events. Create and maintain tacking spreadsheets in Microsoft Excel; draft and edit email communications and other correspondence using Microsoft Office applications. Provide general administrative support for undergraduate program initiatives. Perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
• Event Support
  Assist in organizing and coordinating undergraduate recruitment, advising, and student engagement events. Support event logistics, including registration management, timeline development, room setup, and material preparation. Update event planning documents and track event-related tasks. Capture photos and videos for use in marketing and promotional materials, in accordance with university policies.

Position Type / Expected Hours of Work

Part-time
5 hours per week
Salary Range: $18.40 per hour

Required Education and Experience

• Currently enrolled as an undergraduate student at AU-SPA.
• Good academic standing with a strong GPA.
• Excellent written and verbal communication skills.
• Familiarity with research methodologies and data analysis.
• Strong organizational and time management skills.
• Ability to handle multiple tasks and deadlines simultaneously.

Additional Eligibility Qualifications

• All American University students are eligible to apply for this position.
• Preference may be given to students enrolled in the School of Public Affairs and students with Federal Work Study awards.

Other Details

This position is available only to enrolled American University students. Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. American University is an E-Verify employer. Visit https://www.american.edu/hr/ for additional information about American University employment and benefits.

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

American University is a student centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world.