Administrative Assistant , SIS Career Development (Student) (FWS)

American University; United States; On-site; USD 2,535,000 - 2,755,000; Part time

Job summary

American University’s School of International Service (SIS) Office of Career Development is seeking an Administrative Assistant (Federal Work Study). The role supports general administrative operations and program planning under the Director, with emphasis on detail, organization, and clear written and verbal communication.

This position is part-time at 15 hours per week, with a salary of $18.40–$20.00 per hour.

Qualifications

• Must be eligible for Federal Work Study (FWS).
• Undergraduate or graduate student in international studies, communications, or related field.
• Excellent written and verbal communication with strong attention to detail.

Responsibilities

• Create the jobs and internships list for weekly career newsletter via Handshake.
• Attend events and input engagement data into Handshake and other sources.
• Promote events and maximize registrations through Handshake promotion.
• Design, distribute, and collect post-event surveys; report findings.
• Support day-of event logistics and Zoom for virtual/hybrid events.
• Attend weekly planning meetings with Director and OCD team.
• Respond to student, faculty, staff, and external emails/phones.
• Other duties as assigned.

Skills

Attention to detail

Verbal communication

Written communication

Organizational skills

Time management

Reliability

Creativity

Initiative

Team player

Education

FWS eligibility

Undergrad or grad student

International studies background

Tools

Handshake platform

Job description

Work Where You Learn: Build Experience, Grow Skills, and Contribute to Your University Community.

This position is available only to enrolled American University students. Most student positions at American University are eligible to use Federal Work Study (FWS) awards, with a few exceptions. FWS funds cannot be applied to janitorial, construction, partisan or sectarian positions. For information or questions regarding FWS funds, please contact American University's Office of Financial Aid.

Department: School of International Service

Time Type: Part time

FLSA Status: Non-Exempt

Job Description

The Office of Career Development (OCD) in the School of International Service (SIS) at American University provides career advising, programming, and resources to support career education and mentorship for undergraduate and graduate students pursuing careers in international affairs. The SIS OCD is seeking an Administrative Assistant (Federal Work Study) who will be responsible for supporting general administrative operations and program planning under the supervision of the Director. Administrative support skills, high attention to detail, and strong oral and written communication skills will be key parts of this role and experience with all is highly desired. Successful applicants should be able to demonstrate strong organizational skills and problem solving through their past experiences and/or coursework. An overarching commitment to inclusive excellence is key for this role. All staff and student workers in the SIS OCD are committed to continually increasing their knowledge about different communities’ experiences in the job market, higher education, and larger societal contexts regarding access, opportunity, and justice, and supporting team efforts to do the same. This includes completing all job duties with an awareness of the concerns, pressures, and inequities that members of underserved communities face. It also includes developing and providing resources that are intentionally inclusive of individuals from a range of backgrounds, as reflected in the AU student body. The SIS Office of Career Development is committed to inclusive excellence, and we encourage applicants from distinct backgrounds. Learn more about our office, here: https://www.american.edu/sis/career/.

Essential Functions

• Create the jobs and internships list for weekly career e-newsletter for students via Handshake, supported by the Director.
• Event attendance: Keep current lists of student engagement in events, workshops, appointments, and other programs and input into Handshake and other sources where necessary.
• Event promotion: Assist the Assistant Director in monitoring and maximizing event registrations through Handshake promotion and other platforms as needed.
• Feedback surveys: Design, distribute, and collect survey responses from students, post-event and post-advising; report back major findings to team.
• Attend SIS OCD and other career related events on campus to support day-of event logistics, as needed, including but not limited to attendee check-in, room set up and breakdown, and Zoom support for virtual/hybrid events.
• Attend weekly planning/check-in meetings with the Director, Assistant Director, and other OCD team members as needed.
• Respond to student, faculty, staff, and external emails and phone calls as needed.
• Other duties as assigned.

Position Type/Expected Hours of Work: Part-time. 15 hours per week.

Salary Range: $18.40 - $20.00 per hour.

Required Education and Experience

• Must be eligible for Federal Work Study.
• Undergraduate or graduate student currently pursuing a degree in international studies, communications, or a related field is preferred.
• Exceptional attention to detail and written and verbal communication skills, with the ability to synthesize and convey complex ideas clearly.
• Strong organizational and time management skills, with the ability to manage multiple tasks and meet deadlines.
• High level of creativity and initiative, with the ability to implement projects independently.
• Exhibit a high level of reliability and professionalism with demonstrated ability to work with diverse populations.
• Self-starter and team player, able to prioritize and meet deadlines as delineated by Director and Assistant Director.

Preferred Education and Experience

• Experience and/or interest in international affairs is preferred.

Additional Eligibility Qualifications

As the SIS Office of Career Development, the Administrative Assistant will have the unique opportunity to gain transferable professional skills and experiences. As class schedule permits, the Administrative Assistant will be asked to attend OCD events to assist with day-of coordination as well as weekly SIS OCD team meetings.

Other Details

This position is available only to enrolled American University students. Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. American University is an E-Verify employer.

Visit https://www.american.edu/hr/ for additional information about American University employment and benefits.

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

American University is a student centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world.