Administrative Assistant , SIS Career Development (Student) (FWS)

American University; Washington (District of Columbia); On-site; USD 25,000 - 28,000; Part time

Job summary

American University is seeking a part-time Administrative Assistant (Federal Work Study) in the School of International Service's Office of Career Development. You will build a weekly career newsletter, track event engagement, promote programs, and support day-of event logistics on campus.

Strong written and verbal communication, organization, and multitasking are essential. Eligibility includes Federal Work Study and being an undergraduate or graduate student in international studies,

Qualifications

• Must be eligible for Federal Work Study.
• Undergraduate or graduate student pursuing a degree in international studies, communications, or a related field is preferred.
• Exceptional attention to detail and strong written and verbal communication skills.

Responsibilities

• Create the jobs and internships list for the weekly career e-newsletter via Handshake, with supervision.
• Attend SIS OCD and other career-related events on campus to support day-of event logistics.
• Assist with event promotion and monitor registrations via Handshake and other platforms.
• Design, distribute, and collect post-event and post-advising surveys; report major findings.
• Respond to student, faculty, staff, and external emails and phone inquiries as needed.
• Attend weekly planning meetings with the Director and Assistant Director.
• Support other duties as assigned by the Director/Assistant Director.

Skills

Attention to detail

Written communication

Verbal communication

Organization

Time management

Team player

Multitasking

Education

Undergraduate or graduate student

Field: international studies or communications

Tools

Handshake

Zoom

Job description

Work Where You Learn: Build Experience, Grow Skills, and Contribute to Your University Community.This position is available only to enrolled American University students.Most student positions at American University are eligible to use Federal Work Study (FWS) awards, with a few exceptions. FWS funds cannot be applied to janitorial, construction, partisan or sectarian positions. For information or questions regarding FWS funds, please contact American University's Office of Financial Aid.Important guidance for current American University employees: American University current employees, including those employed in student positions, must apply through their employee Workday account. If you are a current employee at American University, please log into your employee Workday account and select the Find Jobs report which will take you to our internal career listings. Applying outside of your employee Workday account may cause delays in a hire process.Department:School of International ServiceTime Type:Part timeFLSA Status:Non-ExemptJob Description: Summary:The Office of Career Development (OCD) in the School of International Service (SIS) at American University provides career advising, programming, and resources to support career education and mentorship for undergraduate and graduate students pursuing careers in international affairs.The SIS OCD is seeking an Administrative Assistant (Federal Work Study) who will be responsible for supporting general administrative operations and program planning under the supervision of the Director.Administrative support skills, high attention to detail, and strong oral and written communication skills will be key parts of this role and experience with all is highly desired. Successful applicants should be able to demonstrate strong organizational skills and problem solving through their past experiences and/or coursework.An overarching commitment to inclusive excellence is key for this role. All staff and student workers in the SIS OCD are committed to continually increasing their knowledge about different communities’ experiences in the job market, higher education, and larger societal contexts regarding access, opportunity, and justice, and supporting team efforts to do the same. This includes completing all job duties with an awareness of the concerns, pressures, and inequities that members of underserved communities face. It also includes developing and providing resources that are intentionally inclusive of individuals from a range of backgrounds, as reflected in the AU student body.The SIS Office of Career Development is committed to inclusive excellence, and we encourage applicants from distinct backgrounds. Learn more about our office, here: https://www.american.edu/sis/career/.Essential Functions:Create the jobs and internships list for weekly career e-newsletter for students via Handshake, supported by the Director.Event attendance: Keep current lists of student engagement in events, workshops, appointments, and other programs and input into Handshake and other sources where necessary.Event promotion: Assist the Assistant Director in monitoring and maximizing event registrations through Handshake promotion and other platforms as needed.Feedback surveys: Design, distribute, and collect survey responses from students, post-event and post-advising; report back major findings to team.Attend SIS OCD and other career related events on campus to support day-of event logistics, as needed, including but not limited to attendee check-in, room set up and breakdown, and Zoom support for virtual/hybrid events.Attend weekly planning/check-in meetings with the Director, Assistant Director, and other OCD team members as needed.Respond to student, faculty, staff, and external emails and phone calls as needed.Other duties as assigned.Position Type/Expected Hours of Work:Part-time.15 hours per week.Salary Range:$18.40 - $20.00 per hour.Required Education and Experience:Must be eligible for Federal Work Study.Undergraduate or graduate student currently pursuing a degree in international studies, communications, or a related field is preferred.Exceptional attention to detail and written and verbal communication skills, with the ability to synthesize and convey complex ideas clearly.Strong organizational and time management skills, with the ability to manage multiple tasks and meet deadlines.High level of creativity and initiative, with the ability to implement projects independently.Exhibit a high level of reliability and professionalism with demonstrated ability to work with diverse populations.Self-starter and team player, able to prioritize and meet deadlines as delineated by Director and Assistant Director. Preferred Education and Experience:Experience and/or interest in international affairs is preferred.Additional Eligibility Qualifications:As the SIS Office of Career Development, the Administrative Assistant will have the unique opportunity to gain transferable professional skills and experiences. As class schedule permits, the Administrative Assistant will be asked to attend OCD events to assist with day-of coordination as well as weekly SIS OCD team meetings.Applicants should submit a resume and cover letter detailing their experience with the key components of this role and their interest in this position.Other DetailsThis position is available only to enrolled American University students.Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.American University is an E-Verify employer.Visit https://www.american.edu/hr/ for additional information about American University employment and benefits.Current American University EmployeesAmerican University current employees (including those employed in student positions) must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.Contact UsFor more information or assistance with the American University careers site, email [e-mail] University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively \"Protected Bases\") in its programs and activities.