CS Graduate Programs Lead & Advisor

The University of Texas at Austin; Austin (TX); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Job summary

The University of Texas at Austin invites applications for a Graduate Program Administrator in the Department of Computer Science. This role provides advising, admissions, and administrative support for master's and BS+MS Integrated Program students on the UT main campus.

Working with the Graduate Office team, you will help students progress toward degree completion, manage course seats, assist with TA/AI assignments, and support graduate student organizations and events.

Qualifications

• Bachelor's degree and five years of experience related to graduate or undergraduate student programs.
• Experience with academic advising and monitoring student degree progress.
• Outstanding customer service skills and a proven ability to work successfully with diverse populations.
• Demonstrated ability to collaborate effectively, work independently, and remain flexible and responsive under high stress.
• Strong organizational skills, with the ability to manage large volumes of data and multiple concurrent caseloads with a high level of accuracy.
• Ability to prioritize effectively and meet both short- and long-term deadlines.
• Experience managing budgets, purchasing, or financial tracking for student organizations or departmental programs.
• Established history of excellent attendance and punctuality.

Responsibilities

• Serves as the primary point of contact for master's and fifth-year BS+MS Integrated Program students. Advises students on registration, degree requirements and graduation checks, background course tracking, petitions, and CPT, and keeps faculty informed of students' academic progress.
• Supports faculty committees with master's and BS+MS Integrated admissions. Serves as a point of contact for prospective student inquiries, prepares and mails acceptance and denial letters, distributes program literature, and manages onboarding and new student questions for incoming master's students.
• Manages course seat and waitlist processes, tracks student funding and employment, and coordinates with the Assistant Director for Programming and Planning on semester-based TA/AI assignments to ensure proper placement and eligibility. Maintains a tracking system to assess and evaluate program effectiveness, retention, GPAs, and academic outcomes, and uses the data to improve graduate advising and program activities. Supports institutional assessments through TracDat.
• Oversees graduate student organizations, including budget tracking, purchasing, and prerequisite management, and organizes annual training for incoming officers. Prepares and distributes the bi-weekly Graduate Newsletter and serves as a point of contact for the LEAP Alliance program.
• Facilitates master's student orientation and supports additional graduate events as needed, including evenings and weekends when required.
• Supports other graduate and undergraduate program staff as needed to ensure continuity of services.
• Other related duties as assigned.

Skills

Customer service

Communication

Organization

Deadline management

Team collaboration

Education

Bachelor's degree

Master's degree in counseling or educational administration (preferred)

Job description

The University of Texas at Austin invites applications for a Graduate Program Administrator in the Department of Computer Science. This role provides advising, admissions, and administrative support for master's and BS+MS Integrated Program students on the UT main campus.

Working with the Graduate Office team, you will help students progress toward degree completion, manage course seats, assist with TA/AI assignments, and support graduate student organizations and events.