Cross-Functional Project Coordinator

KELE; Concord (NC); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, vision, and dental insurance

HSA

FSA (medical and dependent care)

401(k) with employer match up to 4%

Disability coverage

Basic life and AD&D insurance

Paid time off and holidays

Tuition reimbursement

Paid maternity leave

Job summary

Kele Inc. in Concord, NC is seeking a Project Support Specialist to provide administrative and coordination support across sales, engineering, purchasing, and accounting on active projects.

This role serves as a cross-functional contact, tracking submittals and RFIs and keeping project files current in the CRM/ERP systems. You will support bid package assembly, closeout billing, and maintain master schedules while coordinating with vendors to manage lead times and shortages.

Qualifications

• 1–2 years of experience in an office environment, ideally in project coordination, administrative, or customer service capacity.
• Proficient in Microsoft Office Suite, particularly Excel.
• Experience with a CRM or ERP system preferred.
• Associate's degree preferred.

Responsibilities

• Assist the sales, purchasing, or accounting teams with administrative tasks.
• Support account managers, with data entry related to customer interactions, quotes, orders in the CRM system.
• Track submittal and RFI turnaround against customer-required dates.
• Coordinate with vendors and manufacturers on lead times, expedites, and shortage escalation.
• Maintain a master project schedule and provide weekly status reports.
• Lead field service orders management in the M3 ERP system and ensure accurate closeout documentation.

Skills

Excel

CRM/ERP systems

Vendor portals

Written communication

Organizational skills

Education

Associate's degree

Tools

Salesforce

EDW

M3

Job description

Kele Inc. in Concord, NC is seeking a Project Support Specialist to provide administrative and coordination support across sales, engineering, purchasing, and accounting on active projects.

This role serves as a cross-functional contact, tracking submittals and RFIs and keeping project files current in the CRM/ERP systems. You will support bid package assembly, closeout billing, and maintain master schedules while coordinating with vendors to manage lead times and shortages.