Project Coordinator

Booth & Associates; Raleigh (NC); On-site; USD 50,000 - 65,000; Full time

Job summary

Booth & Associates in Raleigh seeks a Project Coordinator to support PMs and engineers with schedules, documentation, and administrative tasks. This role involves coordinating bid docs, managing deliverables, and handling travel arrangements in a fast-paced environment.

Strong writing, organizational and interpersonal skills are essential, as is proficiency in Excel, Word, Project, PowerPoint and Outlook. This is an on-site, non-remote position in our Raleigh office.

Qualifications

• Administrative support experience in a professional environment.
• Ability to produce scope-of-work documents with financials.
• Proficiency in MS Office and project documentation.

Responsibilities

• Assist in creating scope of work documentation with financials based on prior projects.
• Enter financial details into project accounting systems and generate reports.
• Track project deliverables and update schedules with PMs/engineers.
• Prepare bid documentation including specs, proposals, and presentations.
• Coordinate travel, issue purchase orders, and maintain digital records.
• Attend meetings and capture notes for action items with PMs.

Tools

Microsoft Excel

Microsoft Word

Project

PowerPoint

Outlook

PDF editing software

Job description

Description

Project Coordinator is a position within the Raleigh Office team to perform and assist with related project management and administrative tasks. Incumbents are expected to perform a variety of tasks to support project management and engineering staff in accordance with company best practices, processes, and programs. This position is expected to work with multiple peers to support project deliverables. This is NOT a remote position.

Description

Project Coordinator is a position within the Raleigh Office team to perform and assist with related project management and administrative tasks. Incumbents are expected to perform a variety of tasks to support project management and engineering staff in accordance with company best practices, processes, and programs. This position is expected to work with multiple peers to support project deliverables. This is NOT a remote position.

Requirements

• Assist in creation of scope of work documentation, including financials, based on previous relevant projects.
• Enter financial specifics into project accounting database and obtain reports for Project Managers and Project Engineers.
• Willingness to learn general project flow as it relates to deliverable tracking and understand details and dependencies of all tasks relevant to scheduling.
• Maintain internal project deliverable tracker with updated dates from project schedules.
• Assist project managers with maintenance of project schedules.
• Prepare bid documentation including technical specifications, formalized proposals, presentations, and brochures.
• Generate bid tabs, conduct bid openings with vendors, and generate/track purchase orders.
• Maintain historical databases.
• Interact with client/vendors as required to coordinate document delivery and seminar set up.
• Attend meetings, taking detailed notes that can be synthesized for key actions with assistance from PMs/Technical Leads.
• Coordinate travel arrangements.
• Create and track purchase orders.
• Thorough organizing and filing of digital documentation.
• Proficiency in business writing and an excellent command of the English language.
• Strong attention to detail, with superior administrative, analytical and interpersonal skills.
• Perform basic functions of Microsoft Excel, Word, Project, PowerPoint and Outlook.
• Proficiency in PDF editing software.
• Must interface well with employees and customers at all levels.
• Perform other related duties incidental to the work described herein.
• The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Minimum Qualifications

A minimum of a 4-year degree from a university or technical college is required. 2-4 years administrative experience is required, engineering firm experience preferred.