Project Coordinator

Accentuate Staffing; Apex (NC); On-site; USD 42,000 - 62,000; Full time

Job summary

A construction and engineering firm is hiring a Project Coordinator to support their Project Management and Construction teams. The ideal candidate is highly organized, detail-oriented, and proactive with experience in coordinating construction projects. Responsibilities include supporting project planning, managing documentation, and ensuring effective communication among teams and external partners. A Bachelor's degree in Construction Management or a related field is preferred, along with proficiency in project management software and Microsoft Office.

Qualifications

• Proficiency with project management software and Microsoft Office Suite (Excel, Word, Outlook).
• Strong organizational, communication, and collaboration skills.
• Ability to adapt quickly in a fast-paced construction environment.
• Bachelor’s degree in Construction Management, Engineering, or related field (preferred).
• Prior experience in project coordination or project support within construction (preferred).
• Familiarity with construction processes, documentation and compliance is a plus.

Responsibilities

• Support project planning and coordination by scheduling weekly project meetings.
• Set up new projects using internal systems and processes.
• Manage project documentation, including subcontractor onboarding.
• Review contracts against internal approval checklists.
• Track corporate licensing requirements and project-related qualifications.
• Generate project status reports and support Project Managers.
• Promote effective communication between teams and external partners.

Skills

Project management software proficiency

Microsoft Office Suite (Excel, Word, Outlook)

Strong organizational skills

Effective communication

Collaboration skills

Ability to manage multiple priorities

Education

Bachelor’s degree in Construction Management, Engineering, or related field

Tools

Microsoft Office (Excel, Word, Outlook)

Bond tracking systems (description not provided)

Contract administration processes

Job description

Overview

Accentuate Staffing is partnering with a specialty construction and fuel systems engineering company who is hiring a Project Coordinator to support their Project Management and Construction teams. This is a direct hire opportunity, offering competitive pay and benefits, working onsite at their Apex, NC location. The ideal candidate is highly organized, detail-oriented, and proactive, with strong communication skills and experience supporting construction projects through documentation, coordination, and reporting.

Responsibilities

1. Support project planning and coordination by scheduling and participating in weekly project review meetings, tracking action items, and assisting Project Managers with milestone completion.
2. Set up new projects using internal systems and processes, including coordination of payment and performance bonds, bond tracking, extensions, and expirations.
3. Manage project documentation, including subcontractor onboarding, Controlled Insurance Program (CIP) enrollment, insurance documentation, and Certificates of Insurance (COIs).
4. Review contracts against internal approval checklists and support subcontractor contract administration.
5. Track and maintain corporate licensing requirements and project-related qualifications.
6. Generate project status reports and provide administrative and coordination support to Project Managers as needed.
7. Promote effective communication between internal teams, subcontractors, vendors, and external partners to ensure seamless project execution.

Requirements

1. Proficiency with project management software and Microsoft Office Suite (Excel, Word, Outlook).
2. Strong organizational, communication, and collaboration skills with the ability to manage multiple priorities simultaneously.
3. Ability to adapt quickly and reprioritize in a fast-paced, dynamic construction environment.
4. Bachelor’s degree in Construction Management, Engineering, or a related field (preferred).
5. Prior experience in project coordination or project support within the construction industry (preferred).
6. Familiarity with construction processes, terminology, documentation, and compliance requirements is a plus.