Criminal History & Records Specialist

Commonwealth of Kentucky; Frankfort (KY); On-site; USD 33,000 - 40,000; Full time

Job summary

The Kentucky State Police, part of the Justice & Public Safety Cabinet, seeks an Administrative Specialist in Frankfort. This role supports FBI background checks and Brady/NICS processes by collecting and analyzing criminal history data to aid weapon purchase decisions.

Responsibilities include data entry into state and national systems, liaising with courts and law enforcement, drafting responses, and maintaining records.

Qualifications

• Education: Bachelor's degree required.
• Experience: One year of professional, administrative, or business experience.
• Substitution rules allow education for experience year-for-year and vice versa.
• Special requirements: NONE

Responsibilities

• Collect, analyze and disseminate criminal history information from various agencies for NCIC background checks and investigations.
• Interpret and apply applicable laws, rules and policies to ensure accurate information.
• Review, develop, and recommend NCIC qualifiers for submission to program coordinator.
• Contact court systems and local law enforcement to obtain or clarify possible errors in records.
• Draft correspondence for administrators, attorneys, and the public.
• Enter criminal history data into Kentucky CCCH, LICK, and NCIC systems.
• Attend inter/intra unit meetings on behalf of superiors.
• Monitor unit budget status and make recommendations to superiors.
• Track productivity and assist with monthly and annual reports.

Skills

Written communication

Verbal communication

Critical thinking

Attention to detail

Self-management

Customer service

Multi-tasking

Computer literacy

Education

Bachelor's degree

Job description

The Kentucky State Police, part of the Justice & Public Safety Cabinet, seeks an Administrative Specialist in Frankfort. This role supports FBI background checks and Brady/NICS processes by collecting and analyzing criminal history data to aid weapon purchase decisions.

Responsibilities include data entry into state and national systems, liaising with courts and law enforcement, drafting responses, and maintaining records.