Administrative Specialist Senior

Commonwealth of Kentucky; Frankfort (KY); Presencial; USD 36 000 - 44 000; Tempo integral

Resumo da oferta

Commonwealth of Kentucky's Kentucky State Police in Frankfort seeks an Administrative Specialist Senior to research, analyze, and interpret criminal history records for expungement compliance. You will apply expungement laws to process court orders, seal records in state and FBI databases, and support clear, accurate decisions that help residents obtain opportunities.

This full-time role demands strong communication, attention to detail, and problem-solving as you collaborate with courts, FBI,

Qualificações

• Bachelor's degree required.
• Three years of professional, administrative, or business experience.
• Education substitutions allowed year-for-year for experience.
• Experience can substitute for education year-for-year.

Responsabilidades

• Apply expungement laws to process court orders and seal records in state and FBI databases.
• Prepare FBI spreadsheets for partial expungements and ensure charges are removed.
• Evaluate workflows for efficiency and review subordinate work for accuracy.
• Communicate with agencies to resolve expungement issues.
• Ensure expungement orders have all parts before processing.
• Provide coaching and guidance to enhance staff performance.

Conhecimentos

Written and verbal communication

Critical thinking

Attention to detail

Self-management

Customer service

Multi-tasking

Computer literacy

Formação académica

Bachelor's degree

Descrição da oferta de emprego

Administrative Specialist Senior

Pay Grade: 13

Salary: $40,070.64 Annually

Employment Type: EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency: Justice & Public Safety Cabinet | Kentucky State Police

Location: 1266 Louisville Road, Frankfort, KY 40601 USA

Kentucky State Police is the premier, full-service law enforcement agency in the Commonwealth of Kentucky.With the highest level of professionalism and integrity the Kentucky State Police work to prevent, reduce anddeter crime and the fear of crime, enhance highway safety through education and enforcement, and safeguardproperty and protect individual rights.

This position plays an essential role in researching, analyzing, and interpreting criminal history records andcourt orders to ensure compliance with established laws, procedures, and policies governing the expungement ofcriminal records. This position offers an opportunity to make a meaningful difference in the lives of Kentuckyresidents. By helping ensure court-ordered expungements are processed accurately you support individualsseeking a fresh start and greater access to employment, housing, education, and other opportunities.

Key Responsibilities:

• Apply advanced knowledge of expungement laws to process court orders accurately. Seals records inComputerized Criminal History and FBI databases. Prepare FBI spreadsheets for partial expungements. Evaluateworkflows for efficiency, reviews subordinate work for accuracy, and verifies FBI records to ensure chargesare removed.
• Provide customer service to the public through phone, email, and in person. Respond to any voicemailand email requests in a timely manner. Follow all section policies to ensure calls are distributed equallybetween employees. Communicate with supervisors and other section employees to keep up to date on policies.
• Communicate via phone and email with Kentucky State Police (KSP), Administrative Office of the Courts,FBI, and court personnel to resolve any issues pertaining to criminal history records. Communicate with courtpersonnel to resolve issues with expungement orders. Ensure that all expungement orders have all necessaryparts before processing.
• Document any issues and work with Administrative Supervisor to address personnel problems. Conductthorough assessments and delivers constructive coaching sessions to enhance the performance and development ofemployees.
• Stay up to date on expungement laws and policies. Closely follows the legislative session and tracks theprogress of any bills relevant to the Expungement Unit. Work with Supervisor and others to develop newpolicies and processes regarding law changes.
• Successfully finish all designated training sessions and seek out professional development trainingopportunities. Uphold Law Information Network of Kentucky/National Crime Information Center full accesscertification.

Preferred Knowledge/Skills/Abilities:

• Strong written and verbal communication
• Critical thinking
• Attention to detail
• Self-management
• Customer service
• Multi-tasking
• Computer literacy

Minimum Requirements

• EDUCATION: Graduate of a college or university with a bachelor's degree.
• EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.
• Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
• Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-foryear basis.
• SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Erin Banks at [e-mail].

An Equal Opportunity Employer M/F/D