Administrative Specialist

Commonwealth of Kentucky; Frankfort (KY); Sur place; USD 33 000 - 40 000; Plein temps

Résumé du poste

The Kentucky State Police, part of the Justice & Public Safety Cabinet, seeks an Administrative Specialist in Frankfort. This role supports FBI background checks and Brady/NICS processes by collecting and analyzing criminal history data to aid weapon purchase decisions.

Responsibilities include data entry into state and national systems, liaising with courts and law enforcement, drafting responses, and maintaining records.

Qualifications

• Education: Bachelor's degree required.
• Experience: One year of professional, administrative, or business experience.
• Substitution rules allow education for experience year-for-year and vice versa.
• Special requirements: NONE

Responsabilités

• Collect, analyze and disseminate criminal history information from various agencies for NCIC background checks and investigations.
• Interpret and apply applicable laws, rules and policies to ensure accurate information.
• Review, develop, and recommend NCIC qualifiers for submission to program coordinator.
• Contact court systems and local law enforcement to obtain or clarify possible errors in records.
• Draft correspondence for administrators, attorneys, and the public.
• Enter criminal history data into Kentucky CCCH, LICK, and NCIC systems.
• Attend inter/intra unit meetings on behalf of superiors.
• Monitor unit budget status and make recommendations to superiors.
• Track productivity and assist with monthly and annual reports.

Connaissances

Written communication

Verbal communication

Critical thinking

Attention to detail

Self-management

Customer service

Multi-tasking

Computer literacy

Formation

Bachelor's degree

Description du poste

Advertisement Closes

11/1/2026 (11:59 PM ET)

Job ID

2605597

Title

Administrative Specialist

Pay Grade

12

Salary

$36,426.00 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency

Justice & Public Safety Cabinet | Kentucky State Police

Location

1266 Louisville Rd
Frankfort, KY 40601 USA

Description

Kentucky State Police is the premier, full-service law enforcement agency in the Commonwealth of Kentucky.With the highest level of professionalism and integrity the Kentucky State Police work to prevent, reduce anddeter crime and the fear of crime, enhance highway safety through education and enforcement, and safeguardproperty and protect individual rights.

This position will serve as a point of contact for the FBI in regard to Brady Handgun Prevention Act or NICS(National Instant Background Check System) background checks and weapons purchases. You will have theopportunity to positively impact lives by playing an integral role in the collection of information that isused for approval or denial of weapon purchases or ownership.

Key Responsibilities:

• Collect, analyze and disseminate criminal history information from various agencies to include statecourts and local law enforcement agencies for the purpose of National Crime Information Center backgroundchecks, law enforcement investigations or employment.
• Interpret and apply applicable laws, rules and policies to ensure accurate and reliable information iscollected and disseminated.
• Review, develop, and recommend National Crime Information Center qualifiers forsubmission to program coordinator.
• Contact court systems and local law enforcement officers by phone or in writing to obtain or clarifypossible errors or inconclusive information in criminal history.
• Draft correspondence or other responses foradministrators, attorneys, and, or, the general public.
• Responsible for accurately entering criminal history information into the Kentucky Computerized CriminalHistory system and Law Information Network of Kentucky and National Crime Information Center.
• Attend inter orintra unit meetings on behalf of superiors.
• Monitor organizational unit budget status and makesrecommendations to superiors
• Tracks productivity; assists unit supervisor with the unit’s monthly and annual production reports.

Preferred Knowledge, Skills and Abilities:

• Strong written and verbal communication
• Critical Thinking
• Attention to Detail
• Self-Management
• Customer Service
• Multi-tasking
• Computer literacy

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Erin Banks at [e-mail]

An Equal Opportunity Employer M/F/D