Credit Administrator - Irving, TX

Western International Gas & Cylinders, Inc.; Irving (TX); On-site; USD 32,000 - 33,000; Full time

Job summary

Western International Gas & Cylinders, Inc. in Irving, TX is seeking a Credit Administrator to support the credit team with data entry, accounts receivable tasks, and documentation.

You will process bad debts, lockbox payments, invoices, W9s, credit references, and monthly tax-related forms, while maintaining organized files and responding to auditor requests. Ideal candidates have fast typing (50 wpm), ten-key by touch, MS Office proficiency, strong communication, and self-motivation.

Qualifications

• Typing speed of at least 50 words per minute.
• Ten-key by touch with accurate numeric entry.
• Familiarity with hot key based systems.
• Experience using Microsoft Office products.
• Professional written and verbal communication skills.
• Self-motivated and capable of working independently.

Responsibilities

• Process the Bad Debt File: Bad Debts and Bad Debt Recovery Write-offs.
• Handle requests from the collection agency including checks and invoices.
• Process Lockbox and Telecheck NSF/Returned Checks and Telecheck invoices.
• Run Credit Card Payments as needed.
• Process Check Copy Requests and AR Refund Packages for customers.
• Print and process daily bank correspondence files.
• Process W9 requests, bankruptcy/tax certificates and related forms.
• Process credit references and credit memos from corporate reps.
• Assist auditors and respond to requests.
• Maintain credit department files and offsite storage.
• Process yearly property tax invoices.
• Assist credit representatives in payment allocation tracing.
• Process adjustment batches in AR Manager as needed.
• Handle mail-outs of returned mail to locations.
• Process edits on invoices for updated PO numbers.
• Update customer files for changes on approved forms.
• Create new customer accounts including contract and fee records.
• Support credit team in account reconciliation.

Skills

Typing 50 wpm

Ten key by touch

Hot key systems

MS Office proficiency

Written and verbal communication

Self-motivated

Tools

Microsoft Office

Job description

Credit Administrator

• typing minimum 50 wpm
• Ten key by touch
• Knowledge of hot key based systems
• Experience level of average/above average with Microsoft Office Products
• Professional written and verbal communication skills
• Self-Motivator

Responsibilities

• Process the Bad Debt File; Bad Debts and Bad Debt Recovery Write-offs
• Process the requests from the collection agency including the checks and invoices
• Process Lockbox and Telecheck NSF/Returned Checks as well as the Telecheck Checks and Invoices.
• Run Credit Card Payments as Necessary
• Process Check Copy Requests including AR Refund Packages as needed for the customers
• Print and Process Daily Bank Correspondence Files
• Process W9 Requests; Bankruptcy Requests and Tax Certificates and/or other required customer forms
• Process Credit References and Credit Memos from the Corporate Office Reps
• Handle Auditor Requests
• Maintain Credit Department File Cabinets and send to offsite storage as needed
• Process Yearly Property Tax Invoices
• Assist Credit Representatives in determining where and how payments were applied
• Process Adjustment Batches in AR Manager as needed
• Process Mail Outs of returned mail to the locations
• Various other responsibilities
• Process edits on invoices thru PDF for updating PO's
• Update the customer file for required changes that come in on the approved forms
• Create new customer accounts as requested including contract file and fee association records
• Assist the Credit team in reconciliation of their accounts, as requested.

Special Projects – Assigned by Credit Manager, Business Services Group, AR Supervisor or Other Management requests

• Prepare summarization of accounts for upper management

Pay rate is $23.00 to $24.00 per hour

The Company is an Equal Opportunity Employer that complies with the laws and regulations set forth under EEOC.. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. EOE AA M/F/VET/Disability