Credit Administrator

Nippon Sanso Matheson; Irving (TX); On-site; USD 33,000 - 34,000; Full time

Job summary

Nippon Sanso Matheson is seeking a detail-oriented Credit Administrator in Irving, TX. The role focuses on processing bad debts, invoice requests, and daily bank activities while ensuring accurate ledger updates and timely communications with clients and internal teams.

The ideal candidate will maintain professional written and verbal communication, perform high-volume entry tasks, and support the Credit team on reconciliation and special projects.

Qualifications

• Typing at least 50 words per minute.
• Ability to perform ten-key data entry by touch.
• Familiarity with hot-key based systems for efficiency.
• Proficient use of Microsoft Office products.
• Professional written and verbal communication skills.
• Self-motivated with minimal supervision.

Responsibilities

• Process the Bad Debt File including bad debts and write-offs.
• Handle collection agency requests including checks and invoices.
• Handle Lockbox and Telecheck NSF/Returned Checks and Telecheck invoices.
• Run credit card payments as needed.
• Process check copy requests and AR refund packages as required.
• Print and process daily bank correspondence files.
• Process W9 requests, bankruptcy requests, and tax certificates.
• Process credit references and credit memos from Corporate Office Reps.
• Handle Auditor Requests and maintain department files; offsite storage as needed.
• Process yearly property tax invoices and assist in payment allocations.

Skills

Typing speed 50 wpm

Ten key by touch

Hot key-based systems

Microsoft Office experience

Written and verbal communication

Self-motivated

Job description

Credit Administrator

• typing minimum 50 wpm
• Ten key by touch
• Knowledge of hot key based systems
• Experience level of average/above average with Microsoft Office Products
• Professional written and verbal communication skills
• Self-Motivator

Responsibilities

• Process the Bad Debt File; Bad Debts and Bad Debt Recovery Write-offs
• Process the requests from the collection agency including the checks and invoices
• Process Lockbox and Telecheck NSF/Returned Checks as well as the Telecheck Checks and Invoices.
• Run Credit Card Payments as Necessary
• Process Check Copy Requests including AR Refund Packages as needed for the customers
• Print and Process Daily Bank Correspondence Files
• Process W9 Requests; Bankruptcy Requests and Tax Certificates and/or other required customer forms
• Process Credit References and Credit Memos from the Corporate Office Reps
• Handle Auditor Requests
• Maintain Credit Department File Cabinets and send to offsite storage as needed
• Process Yearly Property Tax Invoices
• Assist Credit Representatives in determining where and how payments were applied
• Process Adjustment Batches in AR Manager as needed
• Process Mail Outs of returned mail to the locations
• Various other responsibilities
• Process edits on invoices thru PDF for updating PO's
• Update the customer file for required changes that come in on the approved forms
• Create new customer accounts as requested including contract file and fee association records
• Assist the Credit team in reconciliation of their accounts, as requested.

Special Projects

• Special Projects - Assigned by Credit Manager, Business Services Group, AR Supervisor or Other Management requests
• Prepare summarization of accounts for upper management

Pay rate is $24.00 to $25.00 per hour

The Company is an Equal Opportunity Employer that complies with the laws and regulations set forth under EEOC.. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. EOE AA M/F/VET/Disability