Creative Asset & Production Coordinator

WITHIN; New York (NY); Hybrid; GBP 48,000 - 56,000; Full time

Benefits offered by this job

Hybrid work opportunity

Unlimited vacation policy

Monthly Phone Stipend

Job summary

WITHIN is seeking a Production Coordinator to keep creative work moving, managing a steady flow of assets between copywriters, designers, and motion designers, ensuring files are versioned and delivered on time.

You will track multiple workstreams, maintain tidy file organization, support budgets and basic production accounting, and communicate proactively with internal teams and external partners.

Qualifications

• 2+ years of experience in production coordination, traffic/asset management, or project management on an agency or in-house creative team
• Experience supporting B2B clients or brands is a major bonus
• Strong verbal and written communication with internal teams, clients, and external partners
• Exceptional organizational and information-management skills; able to manage multiple tasks and priorities in a fast-paced environment
• Meticulous eye for quality and detail
• Proficiency in word processing, spreadsheets, and presentation software
• Proactive problem-solver, adaptable to evolving project needs

Responsibilities

• Manage the flow of creative assets between team members: intake, versioning, organization, handoffs, and delivery
• Track project status across multiple concurrent workstreams and keep stakeholders updated on progress, owners, and deadlines
• Maintain clean, consistent file organization and naming systems so assets are always findable and current
• Understand core creative roles (copy, design, motion design, post-production) and how work moves through the pipeline
• Communicate directly and proactively with internal team members and external partners
• Recall and provide project details (who, when, where) on demand, and route inquiries to the right person
• Spot liabilities or gaps in creative concepts and timelines that could complicate delivery, and raise them early
• Handle basic production accounting: navigate a budget, reconcile receipts, balance a ledger
• Proof and correct spelling and grammar across documents, sheets, and slides

Skills

Asset management

Project coordination

Communication

Organization

Education

Bachelor's degree in Film/Media/Communications

Tools

Asana

Frame.io

DAM platforms

Job description

WITHIN is seeking a Production Coordinator to keep creative work moving, managing a steady flow of assets between copywriters, designers, and motion designers, ensuring files are versioned and delivered on time.

You will track multiple workstreams, maintain tidy file organization, support budgets and basic production accounting, and communicate proactively with internal teams and external partners.