Creative Agency Admin & Project Coordinator

Big Echo Creative; Lexington (KY); On-site; USD 21,000 - 30,000; Part time

Job summary

Big Echo Creative, a Lexington-based branding and creative agency, seeks an Administrative Assistant to support the owner with administrative tasks, client communication, billing, scheduling, and print-production coordination.

The role focuses on ensuring smooth day-to-day operations, proactive follow-up, and professional interaction with clients, vendors, printers, installers, and partners in a small-business environment.

Qualifications

• Experience supporting client-facing teams and projects.
• Ability to manage multiple priorities, deadlines, and conversations.
• Familiarity with invoicing, estimates, or accounts receivable is helpful.

Responsibilities

• Provide administrative, client communication, billing, scheduling, and print-production support.
• Monitor, respond to emails, answer calls, and manage calendars.
• Draft routine client and vendor communications and follow up on outstanding items.
• Coordinate with printers, vendors, and project partners to keep projects moving.

Skills

Administrative support

Communication skills

Calendar management

Billing/invoicing

Vendor coordination

Project coordination

Attention to detail

Independent work

Tools

Project management software

Accounting software

CRM software

Job description

Big Echo Creative, a Lexington-based branding and creative agency, seeks an Administrative Assistant to support the owner with administrative tasks, client communication, billing, scheduling, and print-production coordination.

The role focuses on ensuring smooth day-to-day operations, proactive follow-up, and professional interaction with clients, vendors, printers, installers, and partners in a small-business environment.