Administrative Assistant for Engineering & Project Teams

Gray AES; Lexington (KY); On-site; USD 36,000 - 48,000; Full time

Job summary

Gray AES is seeking an Administrative Assistant for our Lexington, KY office. The role involves clerical support, meeting coordination, and travel planning to ensure smooth project operations.

Ideal candidates will have an associate degree or 3+ years of relevant experience, along with proficiency in Microsoft Office and strong communication skills. The position requires teamwork in a fast-paced professional services environment.

Qualifications

• Requires an associate’s degree or 3+ years of relevant administrative experience.
• Strong written and verbal communication skills are essential.
• Familiarity with Microsoft Office and presentation tools is expected.

Responsibilities

• Greet visitors, coordinate meetings, and manage conference room reservations.
• Prepare outgoing mail, emails, and routine correspondence.
• Support meeting minutes, document releases, and RFI coordination.
• Travel arrangements support and archiving of project documents.

Skills

Oral and written communication

Education

Associate degree

Tools

Microsoft Office

Job description

Gray AES is seeking an Administrative Assistant for our Lexington, KY office. The role involves clerical support, meeting coordination, and travel planning to ensure smooth project operations.

Ideal candidates will have an associate degree or 3+ years of relevant experience, along with proficiency in Microsoft Office and strong communication skills. The position requires teamwork in a fast-paced professional services environment.