CRE Property Manager Assistant

cw; Boston (MA); On-site; USD 42,000 - 50,000; Full time

Job summary

Cushman & Wakefield in Boston, MA seeks an Assistant Property Manager (CRE) to support all facets of property administration and lease management. You will maintain tenant files, assist with budgets and service contracts, coordinate moves, and help manage vendor relationships in a fast-paced office setting.

Responsibilities include preparing reports, processing invoices, and ensuring COIs are up to date. Strong Microsoft Office skills and a proactive, urgent work style are required for

Qualifications

• Provide full administrative support including phone, typing, reports, filing and correspondence.
• Assist in lease administration activities, including abstracting leases and keeping our database current.
• Ensure all property files are prepared and maintained in an orderly and logical manner, including leases and contracts.
• Prepare and coordinate bid proposals and service contracts.
• Obtain aging report for management and follow up on delinquencies, utilizing C&W or client-directed policies.
• Ensure invoices are processed in accounting with appropriate back-up and according to established procedures.
• Coordinate tenant move ins and move outs, including furniture delivery and pick up.
• Oversee maintenance of work order and purchase order systems.
• Responsible for aspects of development and maintenance of a comprehensive Tenant Service Package, including tenant handbooks, tenant anniversaries, holiday gifts, park events, quarterly newsletters, and training meetings or programs for tenants.
• Update and maintain office procedures in the property Operation’s Procedure Manual under direction of manager.
• Ensure Certificates of Insurance for tenants and vendors are up to date.
• Oversee the processing of management and maintenance staff hours, expense reports, check requests for review and approval.
• Ensure that above standard tenant bill-backs for electrical usage, after hours HVAC, and other similar charges are processed in a timely manner.
• Assist supervisor with aspects of annual budgets preparation and monthly financial reports, as well as preparation of bank deposits if processed at on site management office.
• Responsible for leading regular inspections of properties with janitorial and landscape providers and any other service provider as directed by the manager.
• Participates in performance oversight of all service contractors who perform contract services.

Responsibilities

• Provide administrative support across phone, typing, reporting, filing and correspondence.
• Assist in lease administration including abstracting leases and updating databases.
• Maintain organized property files and contracts.
• Prepare bid proposals and service contracts.
• Obtain aging reports and follow up on delinquencies.
• Process invoices with proper backup.
• Coordinate tenant moves in/out; arrange furniture delivery.
• Oversee work order and purchase order systems.
• Develop Tenant Service Package and keep tenant data current.
• Update Operations Manual and COIs for tenants/vendors.
• Monitor staff hours and expense reporting and bill-backs.
• Assist with budgeting and monthly financial reports.

Skills

Customer service

Organization

Time management

Communication

Initiative

Multi-tasking

Sense of urgency

Microsoft Office

Education

High school diploma/GED

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Cushman & Wakefield in Boston, MA seeks an Assistant Property Manager (CRE) to support all facets of property administration and lease management. You will maintain tenant files, assist with budgets and service contracts, coordinate moves, and help manage vendor relationships in a fast-paced office setting.

Responsibilities include preparing reports, processing invoices, and ensuring COIs are up to date. Strong Microsoft Office skills and a proactive, urgent work style are required for