CRE Property Admin & Lease Operations Specialist

Cushman & Wakefield; Boston (MA); On-site; USD 34,000 - 41,000; Full time

Job summary

Cushman & Wakefield is seeking a Property Administrator (CRE) to perform the administrative functions of the Property Management Team, ensuring timely responses to tenant requests and resolution of issues. The role involves heavy document handling, reports, invoicing, budgeting support, and maintaining office systems.

Ideal candidates will have a high school diploma (Bachelor's preferred), strong communication skills, and proficiency in Microsoft Office.

Qualifications

• High school diploma or GED; Bachelor's degree preferred.
• Proficiency in Microsoft Office Suite.
• Customer service experience preferred.
• Ability to interface with decision makers and maintain confidentiality.

Responsibilities

• Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence.
• Schedule and coordinate meetings/special events, as requested.
• Assist in lease administration activities, including tenant contacts and insurance information; generate reports.
• Prepare and coordinate bid proposals, service contracts and approved invoices.
• Assist in bidding process and assist Property Manager(s) in their efforts to ensure compliance with Cushman & Wakefield's policies and procedures.
• Prepare and code invoices for Property Manager's approval.
• Ensure office is stocked with office supplies and other required items to maintain the office.
• Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software.
• Track and file contracts and insurance certificates; maintain follow-up system for expirations.
• Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders.
• Maintain the property purchase order system.
• Maintain lease and contract files, as well as other files located within the property management office.
• Promote and foster positive relationships with tenants and clients and track service calls as required.
• Assist with monthly and quarterly management reports as well as annual budget preparation.
• Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval.

Skills

Communication

Customer service

Organization

Interpersonal skills

Initiative

Multi-tasking

Education

High school diploma/GED

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Cushman & Wakefield is seeking a Property Administrator (CRE) to perform the administrative functions of the Property Management Team, ensuring timely responses to tenant requests and resolution of issues. The role involves heavy document handling, reports, invoicing, budgeting support, and maintaining office systems.

Ideal candidates will have a high school diploma (Bachelor's preferred), strong communication skills, and proficiency in Microsoft Office.