Court Records Specialist: Public Access & Compliance

Allen County War Memorial Coliseum; Fort Wayne (IN); On-site; USD 42,000 - 60,000; Full time

Job summary

Allen County War Memorial Coliseum is seeking a Court Records Deputy to support the court system by managing and maintaining records, processing documents, updating case management systems, and handling related financial transactions. The role also involves assisting the public, court staff, legal professionals, and law enforcement agencies.

The incumbent will work under the direction of the department manager and handle notices, dispositional data, and protective orders, ensuring compliance

Qualifications

• Associate’s degree or equivalent combination of education and experience preferred.
• Minimum of three years in court clerk, records management, or related roles involving public interactions.
• Strong written and verbal communication skills are required.
• Proficiency in Microsoft Office and job-related software is necessary.
• Ability to type at least 40 words per minute.

Responsibilities

• Maintain accurate case summaries for civil, probate, family, and felony cases in the case management system.
• Review orders and determine need for related documents and notifications.
• Enter judgment, bankruptcy, and other data promptly into the system.
• Update warrants, party information, and felony data for reporting.
• Balance financial transactions and process court-related payments.
• Record and issue certified copies of court documents to attorneys when required.
• Distribute court notices and protect records per Indiana retention rules.
• Provide access to court records to the public and legal professionals.

Skills

Court records management

Public interaction

Data entry

Microsoft Office

Education

Associate’s degree in business or related field

Tools

Quest

Odyssey

Incite

Job description

Allen County War Memorial Coliseum is seeking a Court Records Deputy to support the court system by managing and maintaining records, processing documents, updating case management systems, and handling related financial transactions. The role also involves assisting the public, court staff, legal professionals, and law enforcement agencies.

The incumbent will work under the direction of the department manager and handle notices, dispositional data, and protective orders, ensuring compliance