Court Records & Operations Specialist

State of Oregon; Salem (OR); On-site; USD 51,000 - 79,000; Full time

Job summary

The Oregon Judicial Department is seeking a Court Operations Associate (Records Clerk) to join the Records Unit in Oregon City. This full-time, limited-duration role focuses on imaging, filing, and maintaining court records with careful attention to procedure compliance.

Responsibilities include data entry, file retrieval, customer assistance, and explaining policies to staff and the public. The position requires strong accuracy, service orientation, and the ability to manage confidential

Qualifications

• High school diploma or equivalent.
• At least three (3) years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
• Any combination of education and experience equivalent to three years of experience that typically supports the knowledge, skills, and abilities for the position.

Responsibilities

• Image, file, maintain the integrity of and purge legal documents in accordance with written procedure.
• Verify image quality, determine status and placement of the record and perform records research and data entry.
• Retrieve and return files to the court’s off-site records facility for administrative operational units, court staff, attorneys, county agencies and the public.
• Provide information regarding pending and closed cases, policies, or procedures of the Records Unit and the court.
• Explain Oregon Judicial Department (OJD) and local court policy and procedures regarding case types to other employees and customers.
• Assist the public with computer terminals and provide information contained on the internal case management system.
• Assigned tasks may be changed to accommodate workload and organizational needs.

Skills

Customer service

Clerical tasks

Accuracy

Deadlines

Policy explanation

Document review

Confidential data

Software literacy

Education

High school diploma or equivalent

Job description

The Oregon Judicial Department is seeking a Court Operations Associate (Records Clerk) to join the Records Unit in Oregon City. This full-time, limited-duration role focuses on imaging, filing, and maintaining court records with careful attention to procedure compliance.

Responsibilities include data entry, file retrieval, customer assistance, and explaining policies to staff and the public. The position requires strong accuracy, service orientation, and the ability to manage confidential