Court Administrative Specialist: Docket & Records

City of Portsmouth; Portsmouth (VA); On-site; USD 35,000 - 52,000; Full time

Job summary

The City of Portsmouth seeks a skilled court secretary to support Circuit Court Judges. You will handle confidential documents, prepare dockets, maintain case files, and coordinate with the Commonwealth Attorney’s Office. Strong data entry and office software skills are essential.

Daily tasks include typing, correspondence, recordkeeping, and assisting visitors. You will work under supervision, ensuring accuracy, organization, and timely information flow within the clerk’s office.

Qualifications

• Requires a high school diploma or GED with 3–5 years of secretarial experience.
• Computer skills and office software proficiency required.
• Ability to handle confidential information and maintain files.

Responsibilities

• Prepares daily dockets for court appearance and assigns trial dates.
• Maintains dockets, cases, orders, law books, and city codes.
• Answers phones and greets visitors; screens inquiries and routes as needed.
• Performs data entry, creates spreadsheets and maintains filing systems.

Skills

Secretarial skills

Data entry

Office software

Interpersonal skills

Confidential handling

Organizational skills

Education

High school diploma or GED

Tools

Word processing software

Spreadsheet software

Job description

The City of Portsmouth seeks a skilled court secretary to support Circuit Court Judges. You will handle confidential documents, prepare dockets, maintain case files, and coordinate with the Commonwealth Attorney’s Office. Strong data entry and office software skills are essential.

Daily tasks include typing, correspondence, recordkeeping, and assisting visitors. You will work under supervision, ensuring accuracy, organization, and timely information flow within the clerk’s office.