Courtroom Docket Coordinator

City-of-Portsmouth,-Nh; Portsmouth (VA); On-site; USD 42,000 - 54,000; Full time

Job summary

The City of Portsmouth is seeking a skilled secretarial professional to support Circuit Court Judges under limited supervision. You will prepare daily dockets, distribute them to parties, and coordinate trial dates and outcomes with the Chief Judge.

You will perform complex administrative tasks, maintain files, enter data, draft documents, and respond to inquiries with discretion and accuracy, upholding confidentiality and city policies.

Qualifications

• Requires high school diploma or GED with additional coursework in secretarial science, business, public administration, computer science or related field; 3–5 years of responsible secretarial experience.

Responsibilities

• Prepares daily dockets for court appearance and distributes to appropriate parties.
• Provides trial dates and outcomes information to Chief Judge and relevant parties.
• Maintains and updates dockets, cases, orders, law books, supplements and city codes.
• Performs data entry and retrieval using computerized systems; creates and maintains files.
• Answers phones or greets visitors; responds to inquiries with general program knowledge and routes as needed.
• Maintains filing and record systems and handles confidential information with discretion.

Skills

Secretarial skills

Data entry

Office equipment operation

Judgment and discretion

Interpersonal communications

Education

High school diploma or GED

Tools

Word processing software

Spreadsheet software

Data entry systems

Job description

The City of Portsmouth is seeking a skilled secretarial professional to support Circuit Court Judges under limited supervision. You will prepare daily dockets, distribute them to parties, and coordinate trial dates and outcomes with the Chief Judge.

You will perform complex administrative tasks, maintain files, enter data, draft documents, and respond to inquiries with discretion and accuracy, upholding confidentiality and city policies.