Office Administrative Specialist II

City-of-Portsmouth,-Nh; Portsmouth (VA); On-site; USD 36,000 - 48,000; Full time

Job summary

The City of Portsmouth seeks an Administrative Assistant to perform a variety of clerical tasks in support of department activities. You will handle word processing, data entry, and reporting, while maintaining filing systems and calendars.

Responsibilities include answering inquiries, routing messages, and preparing documents in a professional, accurate manner. High school diploma and 2–3 years of experience required.

Qualifications

• High School Diploma and 2-3 years of progressively responsible administrative work experience.
• Proficient in word processing, data entry, and spreadsheet use.
• Ability to maintain files, calendars, and respond to inquiries with professional information.

Responsibilities

• Provide routine clerical support including word processing and data entry.
• Answer phones, greet visitors, and route inquiries to appropriate staff.
• Maintain filing systems, calendars and office supplies; prepare reports as required.
• Assist in preparing documents and handling routine office tasks per city policies.

Skills

Word processing

Data entry

Spreadsheets

Filing

Customer service

Education

High School Diploma

Tools

Microsoft Word

Excel

Outlook

Data Entry Software

Job description

The City of Portsmouth seeks an Administrative Assistant to perform a variety of clerical tasks in support of department activities. You will handle word processing, data entry, and reporting, while maintaining filing systems and calendars.

Responsibilities include answering inquiries, routing messages, and preparing documents in a professional, accurate manner. High school diploma and 2–3 years of experience required.