Court Administrative Assistant - Probation Office

United States Courts; Springfield (MO); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

11 Paid Holidays

Annual and Sick Leave

Insurance Plans

Thrift Savings Plan (401k) with up to

Job summary

Missouri Western Probation and Pretrial Services in Springfield, Missouri, is seeking a full-time Administrative Assistant to provide office reception duties and administrative support to probation officers. The position is in-office, Monday–Friday, 8 hours a day.

Responsibilities include preparing documents, creating and maintaining case files, conducting online record checks, typing letters and reports, assisting investigations, and coordinating with officers.

Qualifications

• Minimum two years of receptionist duties and legal/clerical experience.
• Proficient with computers and software including Word, Excel, Outlook, Adobe Acrobat and Internet Explorer.
• Strong grammar, typing and editing skills; ability to meet deadlines.
• Excellent verbal and written communication; professional interaction with others.
• Ability to work independently and as part of a team while following regulations.

Responsibilities

• Reception duties: answering phones and greeting visitors.
• Prepare documents essential to probation and investigations.
• Prepare letters, memoranda, and recurring reports.
• Assist officers with investigations and verification forms.
• Scan and upload documents to a database.
• Obtain and verify information for investigations.

Skills

Receptionist experience

Legal/clerical experience

PC skills

Grammar & editing

Time management

Communication skills

Customer service

Team player

Tools

Word

Excel

Outlook

Adobe Acrobat

Internet Explorer

Job description

Missouri Western Probation and Pretrial Services in Springfield, Missouri, is seeking a full-time Administrative Assistant to provide office reception duties and administrative support to probation officers. The position is in-office, Monday–Friday, 8 hours a day.

Responsibilities include preparing documents, creating and maintaining case files, conducting online record checks, typing letters and reports, assisting investigations, and coordinating with officers.