Administrative Assistant

United States Courts; Springfield (MO); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

11 Paid Holidays

Annual and Sick Leave

Insurance Plans

Thrift Savings Plan (401k) with up to

Job summary

Missouri Western Probation and Pretrial Services in Springfield, Missouri, is seeking a full-time Administrative Assistant to provide office reception duties and administrative support to probation officers. The position is in-office, Monday–Friday, 8 hours a day.

Responsibilities include preparing documents, creating and maintaining case files, conducting online record checks, typing letters and reports, assisting investigations, and coordinating with officers.

Qualifications

• Minimum two years of receptionist duties and legal/clerical experience.
• Proficient with computers and software including Word, Excel, Outlook, Adobe Acrobat and Internet Explorer.
• Strong grammar, typing and editing skills; ability to meet deadlines.
• Excellent verbal and written communication; professional interaction with others.
• Ability to work independently and as part of a team while following regulations.

Responsibilities

• Reception duties: answering phones and greeting visitors.
• Prepare documents essential to probation and investigations.
• Prepare letters, memoranda, and recurring reports.
• Assist officers with investigations and verification forms.
• Scan and upload documents to a database.
• Obtain and verify information for investigations.

Skills

Receptionist experience

Legal/clerical experience

PC skills

Grammar & editing

Time management

Communication skills

Customer service

Team player

Tools

Word

Excel

Outlook

Adobe Acrobat

Internet Explorer

Job description

Court Name/Organization Missouri Western Probation and Pretrial Services

Overview of the Position The U.S. Probation Office for the Western District of Missouri is accepting applications from qualified candidates for a full-time Administrative Assistant. This position is in the Probation Office and the duty station will be in Springfield, Missouri. This is a full-time position, and the person will be required to work Monday – Friday, 8 hours a day in the office and is not eligible for a flex, compressed or WAH schedule. The Administrative Assistant provides office reception duties in accordance with internal policies and procedures and provides administrative support to probation officers in a wide range of areas, including preparing form documents and correspondence, conducting online record checks and creating and maintaining case files.

• Receptionist duties include answering the telephone and greeting office visitors
• Independently prepares documents essential to probation and supervised release and presentence investigations
• Prepares letters, memoranda, recurring reports and other forms
• Assists officers in performing investigations for own and other districts by initiating verification forms
• Scans and uploads documents into a database
• Assists officers in obtaining and verifying information for local and national investigations

Qualifications

The candidate must possess a minimum of two years of receptionist duties and legal/clerical experience. Knowledge and skill in the use of personal computers and software applications, including:

• Word, Excel, Outlook, Adobe Acrobat and Internet Explorer
• General knowledge of the criminal justice system and probation and parole procedures, sentencing guidelines and supervision process is highly desirable
• Proficient with proper grammar usage and ability to type and edit reports
• Must be organized, be able to meet and track deadlines
• Ability to communicate effectively (orally and in writing) to officers and those outside the court, without providing legal advice
• Ability to interact effectively and appropriately with others, providing customer service and resolving difficulties while complying with regulations, rules, and procedures
• Ability to work individually, as well as in a team environment

Employee Benefits

The following benefits are available for this position:

• 11 Paid Holidays each calendar year
• Annual and Sick Leave
• Insurance Plans: Health, Dental, Vision, Life, Long-Term Care, Long-Term Disability and Flexible Spending Accounts
• Thrift Savings Plan (401k) (with up to 5% employer matching contributions)

Selectee must pass a background check and be a U.S. citizen or meet Appropriations Act citizenship requirements for federal employment.

Court employees must adhere to all Judicial Conference regulations, must follow the policies outlined in the Guide to Judicial Policy, and are bound by the ethical standards established by the Chief Judge and the Code of Conduct for Judicial Employees. The U.S. District and Bankruptcy Courts and Probation and Pretrial Services Office are part of the federal judiciary.

The federal Judiciary is an Equal Employment Opportunity employer.