Administrative Assistant — Justice-Focused Admin Support

Legal-Aid-of-Western-Missour; Warrensburg (MO); On-site; USD 63,976,000 - 85,962,000; Full time

Benefits offered by this job

Medical Plans

Dental Plan

Vision Plan

Life Insurance

Short-Term Disability

Long-Term Disability

401k with employer match

Paid Time Off

Job summary

Legal Aid of Western Missouri is seeking an Administrative Assistant to provide confidential clerical and secretarial support to attorneys, paralegals, and supervisors across multiple units in Warrensburg. You will handle letters, client communications, file and records management, and scheduling, while maintaining accuracy, deadlines, and a compassionate, trauma-informed approach.

This in-person role offers a comprehensive benefits package and an opportunity to contribute to access to justice

Qualifications

• Experience in clerical and office administration with strong spelling and proofreading.
• Proficiency in Word, Excel, Outlook, SharePoint, and Teams.
• Strong interpersonal and customer service skills with diverse teams.
• Ability to prioritize and manage multiple tasks with a calm, solution-oriented mindset.
• High discretion and commitment to confidentiality.

Responsibilities

• Provide administrative and secretarial support to attorneys, paralegals, and supervisors.
• Prepare letters and correspondence to clients with proper form, style, and grammar.
• Coordinate mail, track deadlines, and route time-sensitive materials to staff.
• Maintain and organize client files and documents per records protocols.
• Perform data entry in the case management system and manage opening/closing cases.
• Communicate professionally with clients, schedule appointments, and protect confidentiality.

Skills

Clerical & admin support

Typing & proofreading

Microsoft Office Suite

Communication & customer service

Multitasking & prioritization

Discretion & confidentiality

Tools

Word

Excel

Outlook

SharePoint

Teams

Job description

Legal Aid of Western Missouri is seeking an Administrative Assistant to provide confidential clerical and secretarial support to attorneys, paralegals, and supervisors across multiple units in Warrensburg. You will handle letters, client communications, file and records management, and scheduling, while maintaining accuracy, deadlines, and a compassionate, trauma-informed approach.

This in-person role offers a comprehensive benefits package and an opportunity to contribute to access to justice