Course Scheduling and Enrollment Support Specialist

Virginia's Community College System

Virginia (MN)

On-site

USD 37,884,000 - 45,703,000

Part time

3 days ago

Be an early applicant

Application generator

A complete application in a minute — tailored resume and cover letter, ready to send.

Get past ATS filters

Job summary

NOVA, the Northern Virginia Community College, invites applications for a part-time Course Scheduling and Enrollment Support Specialist in the Manassas area.

The role supports the MEA office with class schedules, enrollment data, and system reporting, working 24–29 hours per week, typically Monday through Friday on site at Prince William - 153.

Applicants should have college-setting customer service experience and be proficient in Microsoft Office and multi-database data entry.

Qualifications

Customer service experience in a college setting.
Experience using Microsoft Office Suite.
Experience in data entry using multiple databases.

Responsibilities

Data entry, room usage, scheduling events, enrollment research, and general office duties.
Assist MEA office with monitoring enrollment and communicating data to stakeholders.
Assist MEA with Student Information System (SIS) reports and queries.
Provide day/evening coverage for Manassas Oak Hill office as needed.
Work in consultation of MEA as it pertains to course scheduling data entry for efficient use of classrooms, following college policy and procedures.
Review desired enrollment capacity and classroom seating capacities.
Provide support for faculty and staff at Oak Hill.
Interact regularly with other campus and college units.

Skills

Customer service experience

Microsoft Office Suite

Data entry

Tools

PeopleSoft SIS

Job description

Course Scheduling and Enrollment Support Specialist

General Description: The Course Scheduling and Enrollment Support Specialist will provide administrative support for the Manassas Enrollment Management and Academic Administration (MEA) office. The Course Scheduling and Enrollment Support Specialist supports the data entry and maintenance of the campus class schedule.

Working Title | Course Scheduling and Enrollment Support Specialist

Role Title | Education Support Spec II

Role Code | 29143-FP

FLSA | Nonexempt

Pay Band | 03

Position Number | 280W1008

Agency | Northern VA Community College

Division | NV280-Provost Manassas

Work Location | Prince William - 153

Hiring Range | $22/hr

Emergency/Essential Personnel | No

EEO Category | 2-Professionals

Full Time or Part Time | Part Time

Telework Options | No

Work Schedule | Part-time; M-F ;24-29 hours per week.

Sensitive Position | No

Operation of a State Vehicle | No

Supervises Employees | No

Required Travel | May be required to travel between NOVA campuses.

Duties and Tasks

Data entry, room usage, scheduling events, enrollment research, and general office duties. Assist MEA office with entering semester course schedules.
Assist MEA office with monitoring enrollment and communicating data to stakeholders.
Assist MEA with Student Information System (SIS) reports and queries.
Provide day/evening coverage for Manassas Oak Hill office as needed.
Work in consultation of MEA as it pertains to course scheduling data entry for efficient use of classrooms, following college policy and procedures.
Review desired enrollment capacity and classroom seating capacities.
Provide support for faculty and staff at Oak Hill.
Interact regularly with other campus and college units.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

Minimum Work Experience

Customer service experience in a college setting
Experience using Microsoft Office Suite
Experience in data entry using multiple databases

Additional Considerations

Experience utilizing different software systems.
Experience working with Peoplesoft student information system.

Posting Detail Information

Posting Number | WGE_3432P

Recruitment Type | General Public - G

Number of Vacancies | 1

Job Open Date | 09/03/2026

Job Close Date | 09/17/2026

Open Until Filled | No

Agency Website | www.nvcc.edu

Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Additional Information

Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers. At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA’s commitment to inclusive excellence, please visit At a Glance | Northern Virginia Community College. NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program. We strive to ensure our employees have tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit www.nvcc.edu. The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA’s Annual Security Reports.

Employees must reside in Virginia, Maryland or District of Columbia.

Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/.

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non‑merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I‑9 form and provide documentation of your identity for employment purposes.

Supplemental Questions

* I understand that this is a part‑time position. In consideration thereof, I wish to proceed with the completion of my application.
- No response.
- Yes.
- No.
* I understand that only information provided at the time of the application submission will be considered when determining my qualifications and only responses to Supplemental Questions that can be verified in my application and resume will be credited.
- Yes
- No
* I understand that this position is not telework eligible and I will be required to attend work in person.
- Yes
- No
* I understand this position is located in Virginia and I will be required to reside in the DMV metro area.
- Yes
- No
* Do you now or in the future require visa sponsorship to work in the United States?
- Yes
- No
* Are you applying for this position to satisfy an OPT training requirement for your educational program?
- Yes
- No
* Do you have customer service experience in a college setting?
- Yes
- No
* Do you have experience in data entry using multiple databases?
- Yes
- No
* Do you have experience using Microsoft Office Suite?
- Yes
- No