Course & Programs Admin Assistant

University of Florida; Gainesville (FL); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Health plans

Dental plans

Vision

GatorCare

Vacation and holidays

Retirement plans

GatorPerks

Job summary

University of Florida is seeking an Administrative Assistant I on the Main Campus (Gainesville, FL). The role supports course and program administration, marketing and communications, and front desk operations, with a focus on delivering high-quality participant experiences.

Responsibilities include registration coordination, marketing material production, and on-site course logistics, with an expected salary of $18.50 per hour.

Qualifications

• High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.
• Strong customer service skills and ability to work effectively with participants.
• Proficiency in Microsoft Office (Excel, Outlook, PowerPoint, Word).

Responsibilities

• Serve as a point of contact for participants by phone, email, and in person, ensuring timely, professional communication.
• Coordinate participant registration, verify prerequisites, and maintain enrollment records within the registration system.
• Support participants with online course access, troubleshooting account issues, and fulfilling requests for course documentation or duplicate certificates.
• Coordinate weekend course logistics, including catering arrangements, room setup, materials preparation, and problem solving.

Skills

Customer service

Attention to detail

Organizational skills

Verbal & written communication

Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

University of Florida is seeking an Administrative Assistant I on the Main Campus (Gainesville, FL). The role supports course and program administration, marketing and communications, and front desk operations, with a focus on delivering high-quality participant experiences.

Responsibilities include registration coordination, marketing material production, and on-site course logistics, with an expected salary of $18.50 per hour.