Counseling Programs Admin Assistant (Hybrid)

Nichols College; Dudley (MA); Hybrid; USD 26,000 - 30,000; Full time

Benefits offered by this job

Four weeks of paid holidays

Medical, dental, and vision coverage

Employer‑matched HSA and 401(k) with;

Life and disability insurance

Tuition discounts, tuition reimburse,,

Mental health counseling and wellness

Financial wellness coaching

Job summary

Rocky Mountain University of Health Professions is seeking an Administrative Assistant for the Department of Professional Counseling. You will provide comprehensive administrative and operational support to leadership, faculty, and students, coordinating department activities, records, and compliance with accreditation standards.

The role involves budgeting, purchasing, recruitment support, and collaboration with the Registrar, Library, and other support units, while accommodating a hybrid work

Qualifications

• Bachelor’s degree from an accredited institution.
• Prior administrative assistant or administrative support experience.
• Understanding of and ability to maintain FERPA compliance.
• Excellent written and verbal communication skills, including grammar and editing proficiency.
• Proficiency with Microsoft Office Suite, particularly Word and Excel.

Responsibilities

• Provide administrative support to department leadership, faculty, and students, including scheduling, document preparation, record maintenance, correspondence, and coordination of departmental activities.
• Assist the Department Chair and Program Director with day-to-day management and operational functions of the department.
• Maintain student, faculty, and program documentation to support compliance, accreditation, and institutional requirements.
• Track departmental expenditures, process purchases, assist faculty with purchasing needs, and maintain budget documentation and records.
• Coordinate and maintain records related to background checks, immunizations, HIPAA compliance, licensure documentation, and other program requirements.
• Support student recruitment, admissions, retention, assessment, certification, and graduation-related processes.
• Monitor and assist with tracking student certifications and clinical documentation requirements.
• Coordinate the distribution and collection of clinical evaluation and practicum-related materials.
• Schedule meetings, prepare materials, record meeting minutes, and support departmental committees and professional meetings.
• Collaborate with other university offices, including the Registrar, Library, and academic support departments to facilitate student and program needs.
• Perform general office administration, including filing, scanning, record management, data entry, and communication support.
• Assist with planning and coordinating Counseling residency activities and events.
• Support departmental initiatives and other university-related responsibilities as assigned.

Skills

FERPA compliance

Organizational skills

Communication skills

Microsoft Word

Microsoft Excel

Confidential records

Time management

Problem solving

Independent work

Professionalism

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Job description

Rocky Mountain University of Health Professions is seeking an Administrative Assistant for the Department of Professional Counseling. You will provide comprehensive administrative and operational support to leadership, faculty, and students, coordinating department activities, records, and compliance with accreditation standards.

The role involves budgeting, purchasing, recruitment support, and collaboration with the Registrar, Library, and other support units, while accommodating a hybrid work