Administrative Assistant for Student Affairs

Rocky Vista University; Billings (MT); Hybrid; USD 42,000 - 47,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid vacation

Sick days

Holidays

401(k) match

Hybrid work flexibility

Job summary

Rocky Vista University in Billings, MT is seeking an Administrative Assistant for Student Affairs to provide comprehensive administrative support and help manage scheduling, budgeting, and communications for the Office of Student Affairs.

The role emphasizes office duties with hybrid work flexibility for eligible positions, and includes benefits such as health, dental, vision insurance and paid time off. RVU values diversity and inclusive excellence across the campus community.

Qualifications

• Experience providing administrative support and scheduling for an office or department.

Responsibilities

• Answer phone calls and emails, and route to appropriate people as necessary.
• Manages expense reports and reimbursements for the Associate Dean of Student Affairs.
• Processes purchasing requisitions and orders departmentalsupplies as needed.
• Schedule appointments/meetings/interviews for the Student Affairs team as needed.
• Assist in tracking tutoring services and payroll for tutors.
• Assist and reconcile the budgeting process for the Office of Student Affairs.
• Assist all team members in completion of projects, tasks, events, meetings as requested by the Associate Dean of Student Affairs.
• Take minutes at scheduled meetings in the Office of Student Affairs and distribute accordingly.
• Assist in event planning and preparation for Student Affairs.
• Work collaboratively and collegially with other members of the RVU team.
• Help build a culture that respects, values, and promotes diversity, equity, and inclusion.
• Develop and distribute departmental communications, promotional materials, presentations, and digital content.
• Serve as administrative support for multiple Committees, maintaining confidential records and coordinating committee activities.
• Be the course admin for the Foundations (orientation course) which includes working within Canvas, tracking and taking attendance, coordination of the schedule and events, etc.
• Administer departmental tracking systems and electronic records.
• Coordinate departmental travel arrangements, including itineraries, registrations, and reimbursement documentation.
• Other duties as assigned by the Associate Dean of Student Affairs

Skills

Administrative support

Job description

Rocky Vista University

Rocky Vista University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race, color, religion, gender, national origin, disability, or veteran status. Rocky Vista University is an Equal Opportunity Employer.

US-MT-Billings

Billings, MT

Administrative Assistant for Student Affairs

Overview

Rocky Vista University in Billings, MT has an opening foran

Administrative Assistant for Student Affairs(Full-Time)

SALARY:

$20.00-$22.75+per hour, the posted salary range representsthe minimum to the midpoint within RVU’s compensation plan. RVU’sfull compensation structure provides a minimum to a maximum range.The salary of the finalist(s) selected for this role will beset based on a variety of factors, including but not limited toskill, knowledge, experience, education, and credentials.

BENEFITS:

RVU offers a full benefits package that includes Health, Dentaland Vision insurance, along with 2 weeks (minimum) accrued paidvacation days per year, 12 accrued sick days per year, personaldays, 13 ½ paid holidays and 401(K) match up to 7% based onemployee’s contribution. Join us in an environment wherein-office work is the primary focus, complemented by hybrid workflexibility for eligible positions.

Commitment to Inclusive Excellence:

We are RockyVista University (RVU), a diverse, equitable, and inclusive healthcare education university that recognizes, values, and respects the commonalities and differences reflected in ourstudents, staff, faculty, and alumni. We strive to be compassionate healthcare educators and practitioners who embrace and champion diversity, equity, and inclusion.

RVU is proud to be an equal opportunity employer. Qualifiedapplicants will receive consideration for employment without regardto race, color, religion, sex, national origin, disability,protected veteran status or other characteristics protected bylaw.

Responsibilities

• Answer phone calls and emails, and route to appropriate peopleas necessary.
• Manages expense reports and reimbursements for the AssociateDean of Student Affairs.
• Processes purchasing requisitions and orders departmentalsupplies as needed.
• Schedule appointments/meetings/interviews for the StudentAffairs team as needed.
• Assist in tracking tutoring services and payroll fortutors.
• Assist and reconcile the budgeting process for the Office ofStudent Affairs.
• Assist all team members in completion of projects, tasks,events, meetings as requested by the Associate Dean of StudentAffairs.
• Take minutes at scheduled meetings in the Office of StudentAffairs and distribute accordingly.
• Assist in event planning and preparation for StudentAffairs.
• Work collaboratively and collegially with other members of theRVU team.
• Help build a culture that respects, values, and promotesdiversity, equity, and inclusion.
• Develop and distribute departmental communications, promotionalmaterials, presentations, and digital content.
• Serve as administrative support for multiple Committees,maintaining confidential records and coordinating committeeactivities.
• Be the course admin for the Foundations (orientation course)which includes working within Canvas, tracking and takingattendance, coordination of the schedule and events, etc.
• Administer departmental tracking systems and electronicrecords.
• Coordinate departmental travel arrangements, includingitineraries, registrations, and reimbursement documentation.
• Other duties as assigned by the Associate Dean of StudentAffairs

Qualifications

• Provide cross-coverage for administrative tasks for the Officeof Student Affairs