Student Affairs Admin Coordinator (Hybrid)

Rocky Vista University; Billings (MT); Hybrid; USD 42,000 - 47,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid vacation

Sick days

Holidays

401(k) match

Hybrid work flexibility

Job summary

Rocky Vista University in Billings, MT is seeking an Administrative Assistant for Student Affairs to provide comprehensive administrative support and help manage scheduling, budgeting, and communications for the Office of Student Affairs.

The role emphasizes office duties with hybrid work flexibility for eligible positions, and includes benefits such as health, dental, vision insurance and paid time off. RVU values diversity and inclusive excellence across the campus community.

Qualifications

• Experience providing administrative support and scheduling for an office or department.

Responsibilities

• Answer phone calls and emails, and route to appropriate people as necessary.
• Manages expense reports and reimbursements for the Associate Dean of Student Affairs.
• Processes purchasing requisitions and orders departmentalsupplies as needed.
• Schedule appointments/meetings/interviews for the Student Affairs team as needed.
• Assist in tracking tutoring services and payroll for tutors.
• Assist and reconcile the budgeting process for the Office of Student Affairs.
• Assist all team members in completion of projects, tasks, events, meetings as requested by the Associate Dean of Student Affairs.
• Take minutes at scheduled meetings in the Office of Student Affairs and distribute accordingly.
• Assist in event planning and preparation for Student Affairs.
• Work collaboratively and collegially with other members of the RVU team.
• Help build a culture that respects, values, and promotes diversity, equity, and inclusion.
• Develop and distribute departmental communications, promotional materials, presentations, and digital content.
• Serve as administrative support for multiple Committees, maintaining confidential records and coordinating committee activities.
• Be the course admin for the Foundations (orientation course) which includes working within Canvas, tracking and taking attendance, coordination of the schedule and events, etc.
• Administer departmental tracking systems and electronic records.
• Coordinate departmental travel arrangements, including itineraries, registrations, and reimbursement documentation.
• Other duties as assigned by the Associate Dean of Student Affairs

Skills

Administrative support

Job description

Rocky Vista University in Billings, MT is seeking an Administrative Assistant for Student Affairs to provide comprehensive administrative support and help manage scheduling, budgeting, and communications for the Office of Student Affairs.

The role emphasizes office duties with hybrid work flexibility for eligible positions, and includes benefits such as health, dental, vision insurance and paid time off. RVU values diversity and inclusive excellence across the campus community.