Remote Online Studies Advisor & Program Administrator

Western Colorado University; United States; Remote; USD 46,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Retirement plan

Life insurance

Tuition for dependents

Job summary

Western Colorado University invites applications for the full-time, remote position of Online Professional Studies Program Assistant and Academic Advisor. You will provide administrative and operational support to the Online Professional Studies department and offer academic advising to adult learners in the Adult Degree Completion and Western Flexible Learning programs.

Responsibilities include scheduling, budgeting, scholarship coordination, events, and maintaining accurate student records

Qualifications

• Bachelor’s degree and 1-2 years in academic advising, student services or administrative support.
• Must have the ability to work independently and collaboratively, manage multiple tasks, and maintain confidentiality.
• Must have proficiency with Microsoft Office and have strong communication, organization, and time management skills, as well as attention to detail in managing records, documents, and program logistics.

Responsibilities

• Coordinate course scheduling and support faculty communication, including creating and updating course schedules, payment to faculty, syllabi tracking and faculty support.
• Assist with purchasing and budget tracking, including processing invoices and reconciling expenses in accordance with university procedures.
• Support scholarship processes by tracking awards, maintaining records, and coordinating communication with students and the Foundation.
• Organize and execute program events (e.g., graduation), including logistics, communication, and day-of coordination.
• Maintain and update program materials and digital content, including website updates and social media and provide general administrative support such as meeting scheduling, note-taking, data tracking, and maintaining accurate student and program records in university systems.
• Provide individualized academic advising support for approximately 75-120 students, helping interpret degree requirements, monitor academic progress and provide proactive support and academic success strategies.
• Assist students with registration and navigating academic policies and systems (e.g. Workday and Canvas) and refer students to appropriate campus resources.
• Maintain accurate advising records and participate in advising-related trainings and meetings to support best practices for adult learners.
• Perform other related duties as assigned, as necessary for incidental duties in the performance of this job.

Skills

Microsoft Office

Communication

Organization

Time management

Education

Bachelor’s degree

Tools

Workday

Canvas

Job description

Western Colorado University invites applications for the full-time, remote position of Online Professional Studies Program Assistant and Academic Advisor. You will provide administrative and operational support to the Online Professional Studies department and offer academic advising to adult learners in the Adult Degree Completion and Western Flexible Learning programs.

Responsibilities include scheduling, budgeting, scholarship coordination, events, and maintaining accurate student records