Counseling Office Registrar & Records Clerk

Joshua ISD; Joshua (TX); On-site; USD 25,000 - 31,000; Full time

Job summary

Joshua ISD is seeking a Counselor Secretary/Registrar to support the school counseling office. The role involves maintaining confidential student records, processing transcripts, coordinating enrollments and testing materials, and assisting counselors with scheduling and reporting tasks.

The position requires a high school diploma or GED, 3 years of clerical experience, and strong organizational and communication skills.

Qualifications

• General office procedures knowledge.
• Proficient keyboarding and file maintenance.
• Ability to use software to develop spreadsheets and databases, and do word processing.
• Ability to follow verbal and written instructions.
• Ability to perform a variety of tasks often changing assignment on short notice with some direction.
• Effective organizational, communication, and interpersonal skills.

Responsibilities

• Provide general clerical support including word processing, data entry, filing, and file maintenance.
• Assist with the registration of new students, including requesting and sending student records, entering student data, and ensure completeness of records. Utilize the Texas records exchange (T-Rex) software to upload and download all student records and data entry on all subject grades for final student transcript.
• Deliver new schedules with changes and adjustments to students.
• Maintain complete and accurate student records including test scores and final grades on permanent records.
• Compile, maintain, and file all records, and other documents as required.
• Assist counselor(s) with scheduling of meetings and appointments. Schedule conference room for all LPAC, 504, AEP, Parent/Teacher meetings, and campus improvement meetings for all staff.
• Receive, distribute, and ensure security and confidentiality of testing materials.
• Maintain college information library and help students, parents, and teachers find information about testing, scholarships, and college materials.
• Maintain confidentiality.
• Maintaining up to date records for incoming students for final transcript.
• Completing all transcript requests for current students and alumni of JHS.
• Working with employment companies for verification of graduation on past students.
• Maintain all accounts and budget for the counseling office. (Including graduation, awards, activity account and other accounts pertaining to the office.)
• Take daily deposits for PSAT Bootcamp and PSAT test at the beginning of the school year.
• Order all supplies and material for counseling office.

Skills

Office procedures

Keyboarding

Spreadsheets & databases

Instructions follow

Organizational skills

Interpersonal skills

Education

High school diploma or GED

Tools

Word processing

T-Rex software

Job description

Joshua ISD is seeking a Counselor Secretary/Registrar to support the school counseling office. The role involves maintaining confidential student records, processing transcripts, coordinating enrollments and testing materials, and assisting counselors with scheduling and reporting tasks.

The position requires a high school diploma or GED, 3 years of clerical experience, and strong organizational and communication skills.