Counseling Office Coordinator

Seattle Public Schools; Seattle (WA); On-site; USD 40,000 - 48,000; Full time

Job summary

Seattle Public Schools seeks a Counseling Secretary to provide secretarial support to the Counseling Department. You will assist with phones, scheduling, and testing, while maintaining student records and ensuring confidentiality in line with district policies.

Responsibilities include preparing materials, processing forms, responding to inquiries, and scheduling meetings to support staff and students. This role requires accurate recordkeeping and teamwork within the counseling office.

Qualifications

• High school diploma or GED equivalent required.
• Two years of secretarial/clerical work experience with public contact and computerized records maintenance.
• Familiarity with eSIS and SAP systems.
• Valid State of Washington Driver's License or equivalent mobility.

Responsibilities

• Assist counseling office personnel with phones, scheduling, testing, and related tasks.
• Maintain inventory of counseling office supplies.
• Maintain students' records and schedules for accurate documentation.
• Monitor in-house suspensions for disciplined students to maintain safety.
• Prepare written materials such as registrations, schedules, grades, and incident reports.
• Process forms and communicate information to staff and families.
• Respond to inquiries from staff, parents, students, and agencies.
• Schedule meetings, testing arrangements, and referrals to support staff needs.
• Perform related duties consistent with the position.

Job description

Seattle Public Schools seeks a Counseling Secretary to provide secretarial support to the Counseling Department. You will assist with phones, scheduling, and testing, while maintaining student records and ensuring confidentiality in line with district policies.

Responsibilities include preparing materials, processing forms, responding to inquiries, and scheduling meetings to support staff and students. This role requires accurate recordkeeping and teamwork within the counseling office.