Costing & Office Admin Coordinator – Growth Path

Installed Building Products; Farmington (MN); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Paid Time Off

Job summary

Installed Building Solutions, part of the Installed Building Products family, seeks an organized Office Administration & Costing Coordinator to support daily job costing and administrative operations. You will manage costing records, coordinate between field teams and accounting, and answer calls professionally.

This role emphasizes accuracy with numbers, data entry, and timely payroll/billing tasks. A collaborative, customer-focused mindset and flexibility for month-end deadlines are valued.

Qualifications

• Strong attention to detail and accuracy, especially with numbers and data entry.
• Ability to work independently while collaborating effectively with a team.
• Excellent verbal and written communication skills.
• Customer-focused mindset with a professional and friendly approach.
• Flexible and willing to adjust schedules occasionally to support payroll or month-end deadlines.

Responsibilities

• Manage daily and weekly job costing records, invoice verification, and administrative tasks.
• Coordinate communication between field crews, project managers, and accounting teams.
• Provide exceptional customer service by answering phone calls and emails professionally.
• Ensure payroll, billing, and reporting deadlines are met accurately and on time.
• Identify and resolve cost discrepancies and administrative issues proactively.
• Assist other departments as needed to support overall business operations.

Skills

Attention to detail

Data entry

Communication skills

Customer service

Scheduling

Job description

Installed Building Solutions, part of the Installed Building Products family, seeks an organized Office Administration & Costing Coordinator to support daily job costing and administrative operations. You will manage costing records, coordinate between field teams and accounting, and answer calls professionally.

This role emphasizes accuracy with numbers, data entry, and timely payroll/billing tasks. A collaborative, customer-focused mindset and flexibility for month-end deadlines are valued.