Costing & Admin Coordinator for Growth & Ops

INSTALLED BUILDING SOLUTIONS, LLC; Farmington (MN); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Structured promotion plan

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid holidays and vacation

Job summary

Installed Building Solutions in Minnesota is seeking an organized Office Administration & Costing Coordinator to support daily job costing and administrative operations. You will handle cost records, invoicing, and coordinating between field crews, project managers, and accounting.

The role emphasizes attention to detail, strong communication, and the ability to work independently within a team. A structured promotion path and comprehensive benefits are offered.

Qualifications

• Strong attention to detail and accuracy.
• Ability to work independently while collaborating with a team.
• Excellent verbal and written communication skills.
• Customer-focused mindset with a professional approach.
• Comfortable performing recurring administrative and costing tasks with high accuracy.
• Willing to adjust schedules to support payroll or month-end deadlines.

Responsibilities

• Manage daily and weekly job costing records and invoice verification.
• Coordinate communication between field crews, project managers, and accounting teams.
• Provide professional customer service by answering calls and emails.
• Ensure payroll, billing, and reporting deadlines are met accurately.
• Identify and resolve cost discrepancies and administrative issues proactively.
• Assist other departments to support overall business operations.

Skills

Attention to detail

Independent working

Verbal communication

Written communication

Customer-focused

Payroll support

Job description

Installed Building Solutions in Minnesota is seeking an organized Office Administration & Costing Coordinator to support daily job costing and administrative operations. You will handle cost records, invoicing, and coordinating between field crews, project managers, and accounting.

The role emphasizes attention to detail, strong communication, and the ability to work independently within a team. A structured promotion path and comprehensive benefits are offered.