Office Manager

Trend Personnel Pty Ltd; Wylie (TX); On-site; USD 46,000 - 55,000; Full time

Job summary

Trend Personnel Pty Ltd seeks an organized Office Manager to oversee administrative, accounting, and operational functions for a busy onsite office in Wylie, Texas. The role emphasizes job costing, invoicing, and supporting field operations in a fast-paced environment.

The ideal candidate will be tech-savvy with strong accounting skills, experience with QuickBooks, and the ability to manage invoicing, AP/AR, and project profitability.

Qualifications

• Previous job costing experience required.
• Strong QuickBooks skills and experience with invoicing, AP and AR.
• Tech-savvy with ability to learn new systems quickly.
• Excellent Excel, Outlook and Word skills.

Responsibilities

• Manage customer invoicing and ensure accuracy and timely issuance.
• Handle day-to-day accounts payable and accounts receivable.
• Maintain QuickBooks data and job costing records.
• Track job costs and assist with reviewing job profitability.
• Prepare proposals, quotes and supporting documentation.
• Coordinate administrative needs between the office, customers, vendors and field staff.
• Support management with reports, spreadsheets, and pricing information.

Skills

Job costing

Invoices/Billing

AP/AR management

Excel

Tools

QuickBooks

Microsoft Office

Job description

Office Manager (1A10C9BAE5Aa989d) Wylie, Texas

Salary: USD22 - USD26.44 per hour

Office Manager – Accounting & Operations

Location: Onsite
Schedule: Monday–Friday, 7:00 AM–4:00 PM
Compensation:$46,000–$55,000 annually
Employment Type: Temp-to-Hire

Position Overview

Our client, an established industrial service company, is seeking a highly organized, tech-savvyOffice Manager to manage the day-to-day administrative, accounting, and operational functions of a busy office.

This is a hands-on role for someone who can wear multiple hats and take ownership of whatever needs to get done. The ideal candidate will have strong business acumen, solid accounting and administrative skills, and experience supporting a service-based or job-costing environment.

Experience with job costing is a must.

Key Responsibilities

• Manage customer invoicing and ensure invoices are accurate and issued promptly
• Handle day-to-dayAccounts Payable and Accounts Receivable
• Maintain accurate information and transactions withinQuickBooks
• Track expenses, labor, materials, and other costs associated with individual jobs
• Maintain accuratejob costing and assist with reviewing job profitability
• Prepare customer proposals, quotes, and supporting documentation
• Assist with purchase orders, vendor invoices, and customer billing
• Scan, organize, and maintain electronic business records and documentation
• Monitor outstanding receivables and assist with customer payment follow-up
• Reconcile records and assist with general bookkeeping/accounting functions
• Maintain vendor, customer, and job-related files
• Assist with insurance documentation, certificates of insurance, and related requirements
• Coordinate administrative needs between the office, customers, vendors, and field/service personnel
• Assist management with reports, spreadsheets, pricing information, and operational needs
• Identify discrepancies or potential issues and proactively work toward solutions
• Help improve office processes, organization, and workflow
• Handle additional administrative and operational responsibilities as needed

Qualifications

• Previous job costing experience required
• Strong working knowledge ofQuickBooks
• Experience withinvoicing, AP, and AR
• Strong computer and technology skills —must be highly tech-savvy and comfortable learning new systems
• Proficiency with Microsoft Office, particularlyExcel, Outlook, and Word
• Experience preparing professional proposals, quotes, or similar business documents
• Familiarity with insurance documentation and business insurance requirements
• Strong business acumen and understanding of how administrative and accounting functions impact profitability
• Excellent organizational skills and attention to detail
• Ability to prioritize multiple responsibilities in a fast-paced environment
• Strong written and verbal communication skills
• Comfortable working independently and taking ownership without requiring constant direction
• Experience supporting an industrial, construction, mechanical, field-service, manufacturing, or similar business is highly desirable
• Bilingual English/Spanish is a plus

Ideal Candidate

This position is best suited for someone who is much more than an administrative assistant. Our client needs ahands-on, resourceful Office Manager who understands the business side of an operation and can move comfortably between accounting, invoicing, proposals, documentation, customers, vendors, and day-to-day office needs.

The right person is proactive, technologically capable, detail-oriented, and comfortable being the person everyone can count on to keep the office and administrative side of the business running

smoothly.

Additional Requirements

Employment is contingent upon successful completion of abackground check and drug screening.

This is atemp-to-hire opportunity with the potential to transition into a long-term position with our client.