Construction Office Administrator: Payroll & Job Cost

Valcourt; Millstone Township (NJ); On-site; USD 25,000 - 39,000; Full time

Job summary

Valcourt Exterior in Millstone Township, NJ seeks an Office Administrator to support daily administrative, payroll, accounting, and job cost tasks in a commercial construction setting. The role is office-based, 5 days/week, 40 hours, requiring strict deadline management and precise documentation.

Responsibilities include preparing utilization reports, coding AP invoices to jobs, tracking labor and costs, and assisting with billing and month-end reporting.

Qualifications

• Experience preparing utilization reports or similar compliance reports.
• Experience with accounts payable coding, including job cost coding.
• Strong understanding of daily job reports and construction documentation.
• Ability to organize, track, and maintain large volumes of paperwork and digital records.
• Proficiency with Excel, Outlook, and accounting or CM software.

Responsibilities

• Prepare utilization reporting and compliance documentation for projects.
• Review and maintain daily job reports from field teams.
• Code AP invoices to jobs, cost codes, phases, departments, and GL accounts.
• Assist with job cost accounting: labor, materials, subcontractors, equipment costs.
• Support billing, payroll, compliance, and job costing documentation for projects.
• Maintain accurate payroll, AP, job reports, contracts, change orders, and docs.
• Assist with month-end reporting, cost tracking, and project financial docs.
• Support AP workflow: invoice review, coding, routing, documentation.
• Help improve payroll, job costing, document control, and reporting processes.
• Perform other admin, accounting, and project support duties as assigned.

Skills

Organizational skills

Time management

Payroll processing

Job costing understanding

Attention to detail

Communication skills

Independence and ownership

Education

High school diploma or equivalent

Associate degree in accounting

Related field in accounting/construction

Tools

Power BI

NetSuite

Construction management software

Job description

Valcourt Exterior in Millstone Township, NJ seeks an Office Administrator to support daily administrative, payroll, accounting, and job cost tasks in a commercial construction setting. The role is office-based, 5 days/week, 40 hours, requiring strict deadline management and precise documentation.

Responsibilities include preparing utilization reports, coding AP invoices to jobs, tracking labor and costs, and assisting with billing and month-end reporting.