Costing & Office Admin Coordinator

Installed Building Products; Farmington (MN); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Match

Paid Time Off

Job summary

Installed Building Solutions, part of the Installed Building Products family, is seeking an organized Office Administration & Costing Coordinator to support daily job costing and administrative operations. The role focuses on structured processes, accuracy, and teamwork in a professional office environment.

The position entails managing costing records, coordinating across field crews, PMs, and accounting, and delivering exceptional customer service.

Qualifications

• Attention to detail with numbers and data entry.
• Ability to work independently while collaborating with a team.
• Excellent verbal and written communication skills.
• Customer-focused mindset with professional, friendly approach.
• Comfort with recurring administrative and costing tasks with accuracy.
• Flexible and willing to adjust schedules for payroll or month-end deadlines.
• Experience in administrative, accounting, bookkeeping, costing, or office support preferred.

Responsibilities

• Manage daily/weekly job costing records and invoice verification.
• Coordinate communication between field crews, PMs, and accounting.
• Provide professional customer service via phone and email.
• Ensure payroll, billing, and reporting deadlines are met accurately.
• Identify and resolve cost discrepancies and administrative issues proactively.
• Assist other departments to support business operations.

Skills

Detail oriented

Data entry

Independent working

Team collaboration

Verbal communication

Written communication

Customer focus

Administrative tasks

Payroll support

Month-end deadlines

Job description

Installed Building Solutions, part of the Installed Building Products family, is seeking an organized Office Administration & Costing Coordinator to support daily job costing and administrative operations. The role focuses on structured processes, accuracy, and teamwork in a professional office environment.

The position entails managing costing records, coordinating across field crews, PMs, and accounting, and delivering exceptional customer service.