Corrections Administrative Support Specialist

State of Missouri; Jefferson City (MO); On-site; USD 30,000 - 42,000; Full time

Job summary

Missouri Department of Corrections is seeking an office support professional to perform a variety of clerical tasks, greet visitors, handle mail, prepare documents, and maintain records. This role supports agency operations and requires attention to detail and reliability.

Candidates need a high school diploma or GED and at least six months of office experience; up to 15 college credits can substitute for experience.

Qualifications

• Six or more months of experience in office support work.
• High school diploma or proof of high school equivalency.
• Up to 15 college credit hours may substitute for the required experience.

Responsibilities

• Types and edits a variety of material, which may contain technical or specialized terminology; reviews documents for accuracy and completeness; serves as receptionist or information clerk; determines purpose of contact; provides general information and assists in preparation of forms; directs individuals to proper destination; receives and distributes messages; and schedules and/or arranges appointments
• Composes routine correspondence; proofreads and/or finalizes letters, memorandums, reports or other documents for approval and signature
• Establishes and maintains filing systems; prepares records for storage and/or archiving; maintains office equipment and supply inventory; maintains records relating to receipt and issuance of materials or equipment
• Prepares agency documents such as purchase and supply requisitions, personnel and/or payroll forms, time and leave records and expense accounts; performs math calculations in the completion of forms and records; assists with the arrangement of travel and accommodations, and in the coordination of meeting logistics
• Processes and distributes mail according to established procedures; prepares material for mailing, utilizing automated equipment when applicable; preforms data entry and develops routine spreadsheets and databases; compiles and prepares data or reports from a variety of sources in accordance with specific instructions or procedures; operates and maintains standard office equipment
• Serves as a lead worker, providing guidance, direction, and training to other clerical employees; reviews work for accuracy, timeliness, and compliance with instructions and procedures
• Receives general supervision from a designated administrative supervisor; carries out assigned responsibilities independently within established guidelines; performs other related work as assigned

Education

High school diploma

15 college credits substitute for experience

Job description

Missouri Department of Corrections is seeking an office support professional to perform a variety of clerical tasks, greet visitors, handle mail, prepare documents, and maintain records. This role supports agency operations and requires attention to detail and reliability.

Candidates need a high school diploma or GED and at least six months of office experience; up to 15 college credits can substitute for experience.