Correction Records & Release Officer

Taleo; Lebanon (OH); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Medical Coverage

Dental & Vision Insurance

Paid time off

Parental/Family Leave

Education and Development Funds

Job summary

Ohio Department of Rehabilitation and Correction seeks a Correction Records Sentence Computation/Release Officer (BORM) to maintain inmate records, compute postings for sentences, earned credits and release dates using the DOTS Portal and OnBase systems. You will verify court documents, update files, and coordinate releases in a secure correctional setting in Warren County, Lebanon, OH.

The role requires strong attention to detail, data-entry skills, and the ability to work within complex

Qualifications

• Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary; 12 mos. trg. or 12 mos. exp. in processing, reviewing & preparation of adult correctional inmate or juvenile offender records & applicable state &/or departmental procedures, rules & laws.
• -Or 9 mos. exp. as a Correction Records Management Officer, 63231.
• -Or equivalent of Minimum Class Qualifications For Employment noted above.

Responsibilities

• Requires considerable knowledge of records management in order to maintain and update inmate files in the DOTS/DOTS Portal computer system by computing and posting inmate sentences, additional sentences, earned credit, jail time credit, prior prison credit and parole eligibility
• Processes admission documents of all inmates entering Department of Rehabilitation and Correction by reviewing court records for accuracy and missing information
• Maintains correspondence with other agencies and courts for verification of documents and inquiries
• Reviews inmate records to ensure release of inmate from prison is appropriate
• Reviews records for compliance with registration laws and DNA testing requirements
• Operates Offender Watch and computer terminals to receive and transmit confidential information
• Research LEADS for pending warrants and detainers
• Coordinates pickup arrangements with detaining authorities
• Obtains reporting instructions for inmates being released under supervision
• Adjusts certified release date by earned credit to justify correct release date
• Enters TC and parole release dates as directed
• Prepares release of authorization documents for supervisory approval
• Ensures release authorizations are provided to the prisons for timely release of inmates
• Enters information in DOTS Portal and updates and corrects as needed
• Runs various reports in DOTS Portal and Microsoft software
• Maintains inmate Legal Files by updating the file with accurate information, filing all incoming documents and comparing release date to ensure accuracy
• Maintains and updates inmate records by scanning information to OnBase document management system
• Enters information into DOTS Portal as needed
• Enters appropriate status and reason codes into DOTS Portal
• Maintains correspondence with other agencies and responds to kites/inmate inquiries
• Opens, sorts, and distributes mail
• Completes other bureau functions as assigned

Skills

Records Management

Technical Documentation

Clerical & Data Entry

Criminology/Criminal Justice

Administrative support/services

Adaptability

Attention to Detail

Critical Thinking

Time Management

Confidentiality

Tools

DOTS Portal

OnBase document management

LEADS

Offender Watch

Microsoft Office

Job description

Ohio Department of Rehabilitation and Correction seeks a Correction Records Sentence Computation/Release Officer (BORM) to maintain inmate records, compute postings for sentences, earned credits and release dates using the DOTS Portal and OnBase systems. You will verify court documents, update files, and coordinate releases in a secure correctional setting in Warren County, Lebanon, OH.

The role requires strong attention to detail, data-entry skills, and the ability to work within complex