Corporate Sales & Marketing Administrative Assistant III

Holiday Inn Club Vacations Incorporated; Orlando (FL); Hybride; USD 40 000 - 52 000; Plein temps

Résumé du poste

Holiday Inn Club Vacations Incorporated in Orlando, FL is seeking an Administrative professional to support Corporate Sales and Marketing with invoice processing, payments, and reporting. The role involves maintaining records and assisting with operations to ensure timely processing.

You will also track marketing collateral, manage vendor contracts, and support award/invoicing activities as part of daily duties. Occasional travel and overtime may be required.

Qualifications

• High School Diploma or GED required.
• Overtime, weekends and evenings may be required.
• Domestic and international travel may be required.

Responsabilités

• Provide administrative support to Corporate Sales & Marketing, processing invoices, payments and reports.
• Create and maintain employee records in relevant systems.
• Track par levels for Sales & Marketing collateral and manage vendor contracts.
• Assist with Corporate Sales & Marketing award and recognition invoicing and month-end accrual activities.

Connaissances

Microsoft Word

Microsoft Excel

Formation

High School Diploma or GED

Description du poste

Job Category: Administrative

Requisition Number: CORPO022272

• Posted : October 6, 2026
• Full-Time
• On-site

Locations

Showing 1 location

Description

Holiday Inn Club Vacations look for individuals who excel in their role, and are committed to delivering an exceptional experience for our guests, owners, and team members. We look for individuals who are passionate in life and bring those qualities to work every day. Do you instill confidence, trust, and respect, encourage success and build relationships? We're looking for people like this to join our friendly, engaged, professional team.

The position is responsible for providing administrative support to the Corporate Sales and Marketing teams by ensuring accurate and timely processing of invoices, payments, reports, and vendor contracts. This role also supports inventory orders, award and recognition programs, VIPX invoicing, and month-end accrual activities for performance marketing and helps maintain efficient daily operations and support overall department performance.

ESSENTIAL DUTIES

• Ensure the timely and accurate processing for Payroll and reports for all Corporate Sales & Marketing Vice Presidents. Create and maintain employee records in various system applications.

Track par levels for all Sales & Marketing collateral for all sales centers; send notifications, review invoices and payments.

Create, Track & Process and assist with all Corporate Sales and Marketing Award and Recognition invoices for events, awards, talent, vendors and events

Facilitate the tracking & processing vendor contracts for Sales and Marketing Annual Awards, VIP Experiences and Performance Marketing.

QUALIFICATIONS

• High School Diploma or GED equivalent.
• Occasionally may require overtime, weekends and evenings.
• Travel required domestic and international

ESSENTIAL FUNCTIONS

• Working knowledge of Word and Excel.
• Multi tasks and prioritize work in a fast-paced high-volume environment.
• Ability to travel & support award and recognition events as needed.

Qualifications

Skills

Required

Microsoft Excel

Some Knowledge

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.