Corporate Receptionist & Office Admin Pro

HHM Hospitality; City of Niagara Falls (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

HHM Hotels is seeking a Corporate Receptionist to greet visitors, answer calls, and support office operations with a range of administrative tasks. The role involves front desk coverage, mail handling, scheduling meetings, and assisting partners with clerical work.

We value 2–3 years of receptionist/admin experience and proficiency in Outlook, Word, Excel, and PowerPoint. The position requires extended hours and a professional, customer-focused approach.

Qualifications

• 2-3 years minimum receptionist / admin experience.
• Proficient in use of Outlook, Word, Excel and PowerPoint.

Responsibilities

• Answer and direct phone calls on multi-lined phone system ensuring all incoming calls are answered promptly and professionally.
• Greet visitors upon arrival and notify necessary parties of the arrival.
• Monitor and schedule conference room meetings, coordinating specific IT requirements as necessary.
• Sort and distribute mail and shipments promptly.
• Make copies, collate, bind, staple, and file documents and reports as needed.
• Monitor front desk reception area, refilling company brochures and maintaining general appearance.
• Prepare coffee/beverages for guests and maintain stock and cleanliness of related machines and supplies.
• Provide administrative support to partners and other colleagues, as required, and perform related clerical work such as word processing, document preparation, binding, correspondence preparation, etc.
• Monitor fax machine and distribute incoming faxes to the appropriate individual.
• Prepare all outgoing mail for pickup, and proactively order all necessary supplies.
• Generate shipment labels and contact vendors for courier service, as necessary.
• Deposit all checks via online banking and log/file check deposits.
• Maintain and update the internal phone list and the list of properties.
• Maintain log of security passes for guests and associates.
• Assist with scheduling and administrative tasks related to company vehicles.
• Complete special administration projects as assigned.
• Follow sustainability guidelines related to EarthView program.

Skills

Receptionist experience

Communication skills

Tools

Outlook

Word

Excel

PowerPoint

Job description

HHM Hotels is seeking a Corporate Receptionist to greet visitors, answer calls, and support office operations with a range of administrative tasks. The role involves front desk coverage, mail handling, scheduling meetings, and assisting partners with clerical work.

We value 2–3 years of receptionist/admin experience and proficiency in Outlook, Word, Excel, and PowerPoint. The position requires extended hours and a professional, customer-focused approach.