Elite Front Desk & Admin Coordinator

Talentify; New York (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

HHM Hotels is seeking a Corporate Receptionist to greet visitors, answer calls on a multi-line system, and provide essential administrative support to the office. The role involves coordinating meetings, handling mail, and assisting with various clerical tasks to keep operations running smoothly.

The ideal candidate has 2–3 years of receptionist or administrative experience and is proficient in Outlook, Word, Excel, and PowerPoint.

Qualifications

• 2-3 years minimum receptionist / admin experience.
• Proficient in Outlook, Word, Excel and PowerPoint.

Responsibilities

• Answer and direct phone calls on a multi-line system with prompt, professional handling.
• Greet visitors and notify appropriate staff of arrivals.
• Manage conference room bookings and coordinate IT needs as required.
• Sort and distribute mail and shipments daily.
• Support partners and colleagues with clerical tasks and document preparation.
• Maintain front desk appearance and update the internal phone list and visitor passes.

Skills

Customer service

Communication

Time management

Tools

Outlook

Word

Excel

PowerPoint

Job description

HHM Hotels is seeking a Corporate Receptionist to greet visitors, answer calls on a multi-line system, and provide essential administrative support to the office. The role involves coordinating meetings, handling mail, and assisting with various clerical tasks to keep operations running smoothly.

The ideal candidate has 2–3 years of receptionist or administrative experience and is proficient in Outlook, Word, Excel, and PowerPoint.