Corporate Projects Admin: Billing & Submittals Pro

Jupiter I, Llc; Chantilly (VA); On-site; USD 36,000 - 41,000; Full time

Benefits offered by this job

401K with 50% employer match up to 5%

Medical, dental, vision, HSA/FSAs

8 Paid Holidays

3 weeks PTO (vacation/sick)

Career growth opportunities

Job summary

LINX is seeking a Corp Administrative Assistant to support Project Managers and Operations with administrative tasks on commercial network cabling projects in Chantilly, VA. This full-time on-site role requires strong organization and communication skills and proficiency with Microsoft Office.

You will handle job setup in Great Plains, invoicing, travel coordination, expenses, and submittal packages, contributing to accurate billing and timely project closeouts.

Qualifications

• Minimum 2-year degree or equivalent work experience.
• Excellent organization skills.
• Excellent written and verbal communication skills.
• Ability to analyze data, identify trends and make sound recommendations.
• Proficient with Microsoft Office Suite, including Word, Excel and PowerPoint.
• Professional working proficiency in English.

Responsibilities

• Set up projects in Great Plains and prepare job folders.
• Enter approved change orders into Great Plains.
• Assist PMs with timely and accurate billing.
• Create invoices and pay applications; send billings to customers.
• Coordinate travel for out-of-state projects.
• Handle per diem, check requests, and expense reports.
• Label creation and supply ordering.
• Prepare submittal and closeout packages for PMs.

Skills

Excellent organization

Excellent written and verbal comms

Data analysis / trend identification

Education

2-year degree or equivalent

Tools

Microsoft Office Suite

Job description

LINX is seeking a Corp Administrative Assistant to support Project Managers and Operations with administrative tasks on commercial network cabling projects in Chantilly, VA. This full-time on-site role requires strong organization and communication skills and proficiency with Microsoft Office.

You will handle job setup in Great Plains, invoicing, travel coordination, expenses, and submittal packages, contributing to accurate billing and timely project closeouts.